Entry and Exit Dates for Continuing Students

The school year for New York begins on 07/01/YYYY and ends on 06/30/YYYY. Students who continued in the same district from the previous school year must submit July 1^st of the upcoming school year as their entry date and June 30^th as their exit date. For example, if the upcoming school year is 2015 – 2016, then the entry date for continuing students must be 07/01/2015 and the exit date must be 06/30/2016. The reports subtract one day from the student's exit date, so enter 07/01/YYYY as the exit date in order to report 06/30/YYYY. If necessary, follow the steps below to mass update entry and exit dates.

Note: The mass-update steps should be followed after the End of Year (EOY) process is complete and before the upcoming school year begins.

Update Entry Dates

1. Navigate to Start Page > School Setup > Years & Terms.
2. Take note of the first day of the upcoming school year, such as 09/07/2010. The EOY process assigns the first day of the school year as the entry date.
3. On the Start Page, enter EntryDate=[MM/DD/YYYY] in the Search Students box, where MM/DD/YYYY is the entry date assigned during the EOY process. For example, EntryDate=09/07/2010.
   
   Note: If continuing students are assigned a particular entry code, enter EntryDate=[MM/DD/YYYY],EntryCode=[code] in the Search Students box. For example, EntryDate=09/07/2010,EntryCode=PS.
   
   
4. Click the search button. The Student Selection page appears.
5. Review the list of students. Do one of the following:
   
   
   • If the list only includes the appropriate students, choose Student Field Value from the pop-up menu.
   • If the list includes extraneous students, choose Select Students By Hand from the pop-up menu. Use the command key while clicking on the names of the appropriate students. Select the radio button Keep selected students and click Functions. The Group Functions page appears. Click Student Field Value.
      
6. Enter EntryDate in the Field To Change box.
7. Enter the correct date for July 1^st of the current calendar year, such as 07/01/2010, in the New Field Value box.
8. Click Submit. The Field Value page displays each student with the proposed entry date change.
9. Click Submit.

Update Exit Dates

1. Navigate to Start Page > School Setup > Years & Terms.
2. Take note of the last day of the upcoming school year, such as 06/15/2011. The EOY process assigns the day after the last day of the school year as the exit date. In this example, the exit date would be 06/16/2011.
3. On the Start Page, enter ExitDate=[MM/DD/YYYY] in the Search Students box, where MM/DD/YYYY is the exit date assigned during the EOY process. For example, ExitDate=06/16/2011.
   Note: If continuing students are assigned a particular entry code, enter ExitDate=[MM/DD/YYYY], EntryCode=[code] in the Search Students box. For example, ExitDate=06/16/2011,EntryCode=PS.
4. Complete steps 4 and 5 above.
5. Enter ExitDate in the Field To Change box.
6. Enter the correct date for July 1^st of the upcoming calendar year, such as 07/01/2011, in the New Field Value box.
7. Click Submit. The Field Value page displays each student with the proposed exit date change.
8. Click Submit.