School Setup

Entering Attendance Codes

Attendance Codes > Edit/New Attendance Code

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

N/A

Monthly Enroll & Attend

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

Required Setup

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

N/A

Monthly Enroll & Attend

Points

Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades.

[Attendance_Code]Course_Credit_Points

N/A

Not Required

Teacher can assign

Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

N/A

Required Setup

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

N/A

Monthly Enroll & Attend

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

N/A

Monthly Enroll & Attend

Sort Order

Choose the sort order from the pop-up menu to determine where the code displays on the page.

[Attendance_Code]SortOrder

N/A

Required Setup

Defining Attendance Code Categories

Attendance Code Categories > Edit/New Attendance Code Category

Note: Attendance code categories are associated with a specific school, but not a specific school year, i.e., they are copied from year to year.

Code

Enter the attendance code category abbreviation.

[Code_Entity]CE_Code

N/A

Required Setup

Name

Enter the name of the attendance code category.

[Code_Entity]External_Name

N/A

Required Setup

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

Required Setup

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

N/A

Required Setup

Configuring Attendance Conversion Settings

Attendance Conversions > Edit/New Attendance Conversion

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

N/A

Monthly Enroll & Attend

Defining Period-To-Day Attendance Conversions

Attendance Conversions > (NONE)/Defined > Period-To-Day Attendance Conversion

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=periodday

[Attendance_Conversion_Items] Attendance_Value

N/A

Required for Schools with Period Attendance

Defining Code-To-Day Attendance Conversions

Attendance Conversions > (NONE)/Defined > Code-To-Day Attendance Conversion

Code

The code for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

N/A

Required for Schools with Daily Attendance

Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items] Attendance_Value

N/A

Required for Schools with Daily Attendance

Defining Time-To-Day Attendance Conversions

Attendance Conversions > (NONE)/Defined > Time-to-Day Attendance Conversion

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value

N/A

Required for Schools with Time Attendance

Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items] Attendance_Value

N/A

Required for Schools with Time Attendance

Adding Full-Time Equivalencies

Full-Time Equivalencies (FTE) > Edit/New FTE Code

Name

Enter the FTE name.

[FTE]Name

N/A

Required Setup

Default Attendance Mode

Choose the default attendance mode for the FTE from the pop-up menu.

[FTE]Dflt_Att_Mode_Code

N/A

Required Setup

Default Attendance Conversion

Choose the default attendance conversion for the FTE from the pop-up menu.

[FTE]Dflt_Conversion_Mode_Code

N/A

Required Setup

Setting Up Attendance Preferences

Preferences > Attendance Preferences

Attendance Recording Methods

Select the Meeting checkbox to enable meeting attendance.

Select the Daily checkbox to enable daily attendance.

Select the Time checkbox to enable time attendance.

Select the Interval checkbox to enable interval attendance.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Value

[Prefs]Name=ATT_RecordModeDaily

N/A

Monthly Enroll & Attend

Count these codes for period conversion

Choose Absences or Presents from the Count these codes for period conversion pop-up menu.

Note: This option determines whether to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences

N/A

Monthly Enroll & Attend

Defining Bell Schedules

Bell Schedules > Edit/New Bell Schedule

Name

Enter the bell schedule name.

[Bell_Schedule]Name

N/A

Monthly Enroll & Attend

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

N/A

Monthly Enroll & Attend

Setting Up the School Calendar

Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

N/A

Monthly Enroll & Attend

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

N/A

Monthly Enroll & Attend

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

N/A

Monthly Enroll & Attend

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

N/A

In Sess

Check the checkbox to count the calendar day in attendance calculation.

[Calendar_Day]InSession

N/A

Monthly Enroll & Attend

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

N/A

Monthly Enroll & Attend

Type

Choose the appropriate calendar membership type from the pop-up menu.

[Calendar_Day]Type

N/A

Not Required

Note

Enter a note to describe the calendar day.

[Calendar_Day]Note

N/A

Not Required

Defining Reporting Segments

Reporting Segments > Edit Next Segment

Segment Name

Enter the reporting segment name.

[Gen]Name

N/A

Start Date

Enter the reporting segment start date.

[Gen]Value

N/A

End Date

Enter the reporting segment end date.

[Gen]Value2

N/A

Sort Order

Enter the reporting segment sort order.

[Gen]SortOrder

N/A

Defining Cycle Days

Days > Cycle Days > Edit Cycle Day

Day Letter

The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

N/A

Monthly Enroll & Attend

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

N/A

Required Setup

Day Name

Enter the day name.

[Cycle_Day]Day_Name

N/A

Required Setup

Defining Schedule Periods

Periods > Edit Period

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

N/A

Monthly Enroll & Attend

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

N/A

Required Setup

Period Name

Enter the period name.

[Period]Name

N/A

Required Setup

Creating/Editing Course Sections

Sections

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

N/A

Term

Choose the term for the section from the pop-up menu.

[Sections]TermID

N/A

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID = [Sections]ID

N/A

Teacher

Choose the teacher for the section from the pop-up menu.

[Sections]Teacher

N/A

Section Number

Enter the section number.

[Sections]Section_Number

N/A

Defining Years & Terms

Years & Terms > New

Years & Terms > Edit Terms

Name

Enter the name of the term.

[Terms]Name

N/A

Required Setup

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

N/A

Required Setup

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

N/A

Required Setup

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

N/A

Required Setup