District Setup

Defining District Courses

Courses > Edit Course District Information

Courses > View Master Course List > New

Course Name

Enter the course name.

[Courses]Course_Name

N/A

Course Number

Enter the course number.

[Courses]Course_Number

N/A

Alternate Course Number

Enter the alternate course number.

[Courses]Alt_Course_Number

N/A

Entering District Info

District Information

Name of District

Enter the district name.

[Prefs]Value

[Prefs]Name=districtname

N/A

Monthly Enroll & Attend

Enrollment by Grade Level and Ethnicity

District Number

Enter the district number.

[Prefs]Value

[Prefs]Name=districtnumber

N/A

Monthly Enroll & Attend

Enrollment by Grade Level and Ethnicity

Defining Districts of Residence

Districts of Residence > Edit/New District of Residence

District ID

Enter the district ID.

[Gen]Value

[Gen]Cat=districts

N/A

Required Setup

District Name

Enter the district name.

[Gen]Name

[Gen]Cat=districts

N/A

Required Setup

Creating Entry Codes

District Setup > Code Sets > EntryCode

Code

Enter the entry code.

[CODESET]Code

2

Monthly Enroll & Attend

Description

Enter the entry code description.

[CODESET]Description

N/A

Required Setup

Configuring Federal Ethnicity and Race Settings

Federal Ethnicity and Race Settings

Ethnicity Decline to Specify

Select the checkbox if ethnicity is not required (normally this is required and will not be an option for users to specify).

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineEthnicity

[Prefs]FRE_DeclineEthnicityText

N/A

Review additional information about federal ethnicity and race reporting.

Race Decline to Specify

Select the checkbox if race is not required (normally this is required and will not be an option for users to specify).

Enter a value to display as the label for the checkbox on the Demographics student page.

[Prefs]FRE_AllowDeclineRace

[Prefs]FRE_DeclineRaceText

N/A

Review additional information about federal ethnicity and race reporting.

Defining Federal Race Categories

Federal Ethnicity and Race Settings > [New/Edit] Federal Race Category

Code

Enter the federal race category code.

[Gen]Name

[Gen]Cat=federalrace

N/A

Review additional information about federal ethnicity and race reporting.

Description

Enter the federal race category description.

[Gen]Value

[Gen]Cat=federalrace

N/A

Review additional information about federal ethnicity and race reporting.

Sort Order

When you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=federalrace

N/A

Review additional information about federal ethnicity and race reporting.

Defining District Race Codes

Federal Ethnicity and Race Settings > [New/Edit] District Race Code

Code

Enter the district race code.

[Gen]Name

Code

Review additional information about federal ethnicity and race reporting.

Description

Enter the district race description.

[Gen]ValueT

[Gen]Cat=race

N/A

Review additional information about federal ethnicity and race reporting.

Federal Category

Choose the associated federal race category from the pop-up menu.

[Gen]Value

[Gen]Cat=race

N/A

Review additional information about federal ethnicity and race reporting.

Alt Race Code

Enter an alternate, equivalent race code.

Note: This field can be used for SIF.

[Gen]Value2

[Gen]Cat=race

N/A

Review additional information about federal ethnicity and race reporting.

Creating Exit Codes

District Setup > Code Sets > ExitCode

Code

Enter the exit code.

[CODESET]Code

2

Description

Enter the exit code meaning.

[CODESET]Description

N/A

Entering Log Types and Subtypes

Log Types > Edit/New Log Type

Log Type

Enter the log type.

For the Ext09DisciplineTable report, the log type must be "Discipline".

For the Ext10FERPA-Table report, the log type must be "FERPA".

[Gen]Name

[Gen]Cat=logtype

N/A

Log Types > [select log type] > Edit Subtypes

Log Code

Enter the subtype code.

For the Ext09DisciplineTable report, the subtype must begin with "AE".

[Gen]Value

[Gen]Cat=subtype

[Gen]Name=logtype

N/A

Description

Enter the subtype description.

[Gen]Valuet

[Gen]Cat=subtype

[Gen]Name=logtype

N/A

Creating Scheduling/Reporting Ethnicity Codes

Scheduling/Reporting Ethnicity Codes > Edit/New Ethnicity Code

Code

Enter the ethnicity code.

Valid values:

• I – American Indian or Alaska Native
• A – Asian
• P – Pacific Islander
• H – Hispanic
• B – Black
• C – White

[Gen]Value

[Gen]Cat=ethnicity

N/A

Enrollment by Grade Level and Ethnicity

Description

Enter the ethnicity description.

[Gen]Name

[Gen]Cat=ethnicity

N/A

Required Setup

Defining District Schools

Schools/School Info > Edit/New School

School Name

Enter the school name.

[Schools]Name

N/A

Monthly Enroll & Attend

Enrollment by Grade Level and Ethnicity

School Abbreviation

Enter the school abbreviation.

[Schools]Abbreviation

N/A

Required Setup

School Number

Enter the school number.

[Schools]School_Number

N/A

Monthly Enroll & Attend

Enrollment by Grade Level and Ethnicity

Alternate School Number

Enter the alternate school number.

[Schools]Alternate_School_Number

N/A

Not Reported

Exclude From State Reporting?

Select the checkbox to exclude the school from state reporting.

[Schools]State_ExcludeFromReporting

N/A

Not Reported

Grades

Enter the school grades (lowest - highest).

Note: Grade levels must be in the range -10 to 20.

See the Appendix for valid values.

[Schools]Low_Grade

[Schools]High_Grade

N/A

Required Setup

Defining Years & Terms

Years & Terms

Years & Terms

Define term names and abbreviations with term beginning and ending dates.

[Terms]FirstDay

[Terms]LastDay

N/A

Required Setup