iNHDEX Summer Graduates and Withdrawals Submission

Introduction

The Summer Graduates and Withdrawals submission should be used to report students who either graduated/completed high school or withdrew from the district over the summer.

Selection Criteria

The report selects records based on the following criteria:

School is not excluded from state reporting.
Student is not excluded from state reporting.
Student has a enrollment record during the specified time frame.
Student school enrollment is not excluded from state reporting.
Student has an Enrollment Status Code that is any of the following 21, 22, 23, 25, 26, or 27.
Students who do not have an Enrollment Status Code will default to 21.
Student is identified as a Summer Graduates or Withdrawal > Select a Student > School Enrollment > Edit Current Enrollment or Edit Previous Enrollment.
To report Out of District (OOD) Students:
The appropriate school(s) must be selected for both options below.
The student is enrolled in a school where District Setup > School Info - District of Enrollment is for the district selected at run-time.
The student has a District Number Override (OOD students only) entry for the district selected at run-time.
For School Administrative Units (SAUs) that have OOD students in different districts in the same school, the user will select the district that they are generating the report for.
- The report uses the selected schools and then looks for the following within those schools:
  - If the student level District Number Override (OOD Students only) ([S_STU_X/S_REN_X]OutofDistrict_DistOverride) number matches the selected parameter the student is in the report.
  - If the student level District Number Override (OOD Students only) ([S_STU_X/S_REN_X]OutofDistrict_DistOverride) number does NOT match the selected parameter the student is excluded.
  - If the student level District Number Override (OOD Students only) ([S_STU_X/S_REN_X]OutofDistrict_DistOverride) is blank and the following exists, the student is included in the report:
    - The School Info > District of Enrollment ([Schools]District_Number) matches the selected parameter the student is in the report.
    - Or if the School Info District of Enrollment is blank or 0 then:
      - If the District Info > District Number ([Prefs]Name-districtnumber) matches the selected parameter the student is in the report.
For Districts that do not have OOD students, or all their OOD students are in the same schools, they will set the parameter to Not Reporting.
o The student level District Number Override (OOD Students only) field is ignored. ([S_STU_X]OutofDistrict_DistOverride)
o All students in the selected school(s) will report unless they are excluded from state reporting.
o The District Number column will report from the School Info > District of Enrollment ([Schools}District_Number), or if blank or 0 then the District Info > District Number ([Prefs]Name-districtnumber) will report as the District Number.
In all instances, if a student is excluded from state reporting they will not be reported.

Required Set-Up

Identify schools that are excluded from State reporting
Identify students who are excluded from State reporting

Report Input

Field	Description
Select School to Export	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select Students	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
If Reporting Out of District Students, District to Report	Parameter Logic: If parameter is blank then report all students in the selected schools. If parameter has a district selected, then report all students where District Number Override matches the selected district OR is the district number for the selected schools.
Start Date	Enter the first date in the date range for this report.
End Date	Enter the last date in the date range for this report.
Reporting Period	Select the Reporting Period: BOY for the Beginning of Year Submission MOY for Middle of the Year Submission EOY for End of Year Submission
Include Column Headings	Choose the option to include or not include column headings in the report.
Include Student Names	Choose the option to include or not include a column of student names in the report. The state file should not include the student names, the 'Yes' option is for verification purposes only. The default is set to ‘No’.

Report Output

Data Element	Description	[Table]FieldName	Field Type
SAU Number	This field contains the school administrative unit number assigned to the school submitting the report. This field is extracted from the Start Page > District Management > District Setup > District Information.	[Prefs]NH_SAUNBR	Numeric
District Number	This field contains the number of the district submitting the report. This field is extracted from the Start Page > District Management > District Setup > District Information.	[Schools]District_Number OR [Prefs]Name-districtnumber	Numeric
School Number	The state-assigned code for the school.	[Schools]Alternate_School_Number Or [Schools]School_Number	Numeric
SASID	This field contains SASID assigned to this student by the New Hampshire Department of Education. This field is extracted from the Start Page > Student Selection > Compliance > New Hampshire State Information > i.4.see Data Elements.	[Students]State_StudentNumber	Numeric
Date of Birth	This field contains the student’s date of birth. Start Page > Student Search > Student Profile > Student Details > Demographics.	[Students]dob	MM/DD/YYYY
Withdrawal Type	This field contains the student’s withdrawal type. This field is extracted from the withdrawal type field under the New Hampshire State Reporting section on the Enrollment History page, Student Search > School Enrollment> History > Enrollment History.	[S_NH_STU_X]Withdrawal_Type_Summer_Exit OR [S_NH_REN_X]Withdrawal_Type_Summer_Exit	Numeric
Exit Code	This field contains the student’s exit code. This field is extracted from Student Search > School Enrollment> History > Enrollment History.	[S_STU_X]ExitCode OR [S_REN_X]ExitCode	Numeric
Diploma Type	This field contains the type of diploma received by the student. This field is extracted from the Start Page > Student Selection > Compliance > New Hampshire State Information > i.4.see Data Elements.	[S_NH_STU_X]diplomaType	Numeric
Post Grad Plans	This field indicates the student’s post graduation plans. This field is extracted from the Start Page > Student Selection > Compliance > New Hampshire State Information > i.4.see Data Elements.	[S_NH_STU_X]postGradPlans	Numeric