Verify Incident Management Setup
On this page:
Incident types, codes, and subcodes are set up at the district level. Use the following to verify and/or edit incident management types, codes, and subcodes.
Note: To create incidents, security groups must be granted access to Nebraska State Reporting. Refer to System Help in PowerSchool for more information on how to setup group level permissions.
Code and Subcode Setup
Code types are used as an organizational tool to categorize incidents. PowerSchool includes the following 11 system-defined, non-editable code types that provide the basis from which all user-defined incident codes, subcodes, and secondary subcodes are created.
Use the expand/collapse icon to display the code type list. After selecting a code type, the code and subcodes for that type are displayed at the bottom of the page with another expand/collapse icon.
To verify that a code exists:
- Click a Code Type. A section for the Code Type appears at the bottom of the page.
- Review the list of codes. If a code is missing, see "To add a new code".
- Repeat steps 1 and 2 for all Code Types.
To add a new code:
- Click a Code Type. A section for the Code Type appears at the bottom of the page.
- Click the green plus sign (+).
- Complete the fields and click Submit.
- Repeat a similar process for creating subcodes, selecting the appropriate code in step 1 instead of the code type.
Data Element | Additional Information | [Table]FieldName |
|---|---|---|
Start Page > District Setup > Incident Management > Code & Subcode Setup | ||
Action Codes | Action codes are used to assign disciplinary action to a behavior: For a list of codes, see Incident Management: Action Codes. | [Incident_LU_Code]Code_Type=actioncode [Incident_LU_Code]Incident_Category |
Action Subcodes | Action subcodes are used to further define action codes. For a list of codes, see Incident Management: Action Subcodes. | [Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code |
Attribute Codes | Attribute codes are used to describe further details about of an incident. For a list of codes, see Incident Management: Attribute Codes. | [Incident_LU_Code]Code_Type=attributecode [Incident_LU_Code]Incident_Category |
Behavior Codes | Behavior codes are used to associate a behavior (alcohol, fights, vandalism, etc.) to an offender in an incident. For a list of codes, see Incident Management: Behavior Codes . | [Incident_LU_Code]Code_Type=behaviorcode [Incident_LU_Code]Incident_Category |
Behavior Subcodes | Behavior subcodes are used to further define behavior codes . For a list of codes, see Incident Management: Behavior Subcodes . | [Incident_LU_Sub_Code]Sub_Category [Incident_LU_Sub_Code]State_Detail_Report_Code |
Participant Attribute Codes | Participant attribute codes are used to describe detail about a participant. For a list of codes, see Incident Management: Participant Attribute Codes. | [Incident_LU_Code]Code_Type=participantattributecode [Incident_LU_Code]Incident_Category |
Location Codes | Location codes are used to identify the location of an incident. For a list of codes, see Incident Management: Location Codes. | [Incident_LU_Code]Code_Type=locationcode [Incident_LU_Code]Incident_Category |
Location Subcodes | Location subcodes are used to further define location codes. For a list of codes, see Incident Management: Location Subcodes. | [Incident_LU_Sub_Code]Sub_Catetory [Incident_LU_Sub_Code]State_Detail_Report_Code |
Object Codes | Object codes are used to describe an item used in the incident. For a list of codes, see Incident Management: Object Codes. | [Incident_LU_Code]Code_Type=objectcode [Incident_LU_Code]Incident_Category |
Participant Role Codes | The following participant role codes are set up by default and should not be edited:
| N/A |
Time Codes | Time codes are used to assign a time of day (during school hours, outside school hours, etc.) to an incident. For a list of codes, see Incident Management: Time Codes. | [Incident_LU_Code]Code_Type=timecode [Incident_LU_Code]Incident_Category |
Duration Codes | Duration (hours, days, weeks, etc.) is assigned to a disciplinary action as the result of a violent behavior in an incident. For a list of codes, see Incident Management: Duration Codes. | [Incident_LU_Code]Code_Type=durationcode [Incident_LU_Code]Incident_Category |
| Action Change Codes | Action change codes are used to describe reasons an action was changed. For a list of codes, see Incident Management: Action Change Codes. | [Incident_LU_Code]Code_Type=actionchangecode [Incident_LU_Code]Incident_Category |
| Action Attributes | Action attributes are used to describe further details about an action taken in response to an incident. For a list of codes, see Incident Management: Action Attributes. | [Incident_LU_Code]Code_Type=actionattribute [Incident_LU_Code]Incident_Category |
Map Codes
If the district has user-created codes and PowerSchool supplied codes are subsequently loaded, it may result in duplicate incident management codes. This code mapping functionality allows user-created codes to be merged with system codes, eliminating duplicates.
Data Element | Additional Information | [Table]FieldName |
|---|---|---|
Start Page > District Setup > District Info > Map Duplicated codes to the equivalent current state reporting defined codes > [Select Code Category] Review additional information about incident management code migration. | ||
| Current Incident Codes (Subcodes) | This lists all codes/subcodes used in the district, both user-created and system codes. | [Incident_LU_Code]Code_Type [Incident_LU_Code]Incident_Category |
| State Reporting Incident Codes (Subcodes) | For each duplicate subcode, choose a code to merge it with from the corresponding pop-up menu. | [Incident_LU_Code]Code_Type [Incident_LU_Code]Incident_Category |
Incident Types
Data Element | Additional Information | [Table]FieldName |
|---|---|---|
Start Page > District Setup > Incident Management > Incident Types Use this page to manually create or edit the Nebraska incident management type. Note: To create incidents, security groups must be granted access to the Nebraska State Reporting incident type. Refer to System Help in PowerSchool for more information on how to setup group level permissions. | ||
Name | Using incident types, you can control which users can view and enter specific types of incidents. See the PowerSchool System Help for more information. The following incident types must not be removed or edited.
| [Incident_LU_Code]Incident_Category [Incident_LU_Code]Code_Type=incidenttype |