Student Setup

Adding General Demographics

Student Selection > General Demographics

State ID

Students State ID

[Students]State_StudentNumber

Pupil

Name (last, first MI)

Enter the students’ name, last, first middle

Note: To enter a student’s legal name, select the State/Province - ND > General tab

[Students]Last_Name

[Students]First

[Students]Middle

Pupil

DOB

Enter the student’s date of birth

[Students]DOB

Pupil

Gender

Enter the student’s gender

[Students]Gender

Pupil

Ethnicity ID

Enter the student’s ethnicity

[Students]FedEthnicity

Pupil

Exit Code

Enter an exit code

[Students]ExitCode

Pupil

Grade Enrolled

Enter the student’s grade level

[Students]Grade_Level

Pupil

Plant Begin Date

Enter the student’s start date

[Students]EntryDate

Pupil

Plant End Date

Enter the student’s exit date

[Students]ExitDate

Pupil

Plant Pupil ID

Student’s Local Student ID

[Students]Student-number

Pupil

Enroll Status

Students Entry Code

[Students]EntryCode

Pupil

Address Line 1

Students Street Address

[Students]Street

Pupil

Address Line 2

Leave blank

Blank

Pupil

City

The city where the student resides

[Students]City

Pupil

State

The state where the student resides

[Students]State

Pupil

Zip

The zip code where the student resides

[Students]ZIP

Pupil

Defining North Dakota State Information

Adding General Student Information

Student Selection > State/Province - ND > General

State ID

Students State ID

[Students]State_StudentNumber

Pupil

Copy Student Name to Legal Name fields

Use this link to copy the student's name from the General Demographics page into the Legal Name fields below.

N/A

Legal First Name

Enterstudent’slegal first name. If field is blank, the student’s first name from the Demographics page is used.

[S_ND_STU_X]LegalFirstName

Legal Middle Name

Enterstudent’slegal middle name. If field is blank, the student’s middle name from the Demographics page is used.

[S_ND_STU_X]LegalMiddleName

Legal Last Name

Enterstudent’slegal last name. If field is blank, the student’s last name from the Demographics page is used.

[S_ND_STU_X]LegalLastName

Suffix

Selectstudent’ssuffix from the drop-down menu.

[S_ND_STU_X]Suffix

Choose either female or male from the pop-up menu.

Four Year Cohort Graduation Year

Select the student’s four-year cohort graduation year. Once entered, the field will become read-only.

[Students.S_ND_STU_X]CohortGradYear

Graduation Date

Enter the student’s graduation date

[Students.S_ND_STU_X]GraduationDate

Alt Ed

Select the checkbox if the student is an alternative education student.

[Students]ND_AltEd

[Students.S_ND_STU_X]AltEd

Pupil

BIE (formerly BIA)

Select the check box if student is identified with the Bureau of Indian Affairs.

[Students.S_ND_STU_X]BIA

Pupil

Exclude from State Reporting

Check this box to exclude student from being reported on state reports.

[Students.S_ND_STU_X]State_ExcludeFromReporting

Setting up Fall/Spring Submission Information

Student Selection > State/Province - ND > Fall/Spring Submission

Current Resident Educational Entity

Select County and District number from the drop-down menu.

[Students]DistrictofResidence

Pupil

HS Units

Enter the number of HS Units

[Students.S_ND_STU_X]TotalHSUnit

Pupil

21^st Century

Select the checkbox if the student participates in21^st Century

[Students.S_ND_STU_X]TwentyFirstCentury

Pupil

CTB Label Group

Used for sorting of Tests/Assessments.

[Students.S_ND_STU_X]CTBLabelGroup

Pupil

Program Section Code

Required for kindergarten students

[Students.S_ND_STU_X]ProgramSectionCode

Pupil

Student With Child

Applies to students taking CTE Courses

[Students.S_ND_STU_X]StudentWithChild

Pupil

Displaced Homemaker

Applies to students taking CTE Courses

[Students.S_ND_STU_X]DisplacedHomemaker

Pupil

Received GED

Select the check box if student received a GED in lieu of a regular high school diploma.

[Students.S_ND_STU_X]ReceivedGED

Pupil

Direct Cert

Choose up to three enrollment types from the pop-up menu.

[Students.S_ND_STU_X]DirectCert

Pupil

Date Approved to Graduate with Optional Curriculum

Enter the date the student was approved to graduate with optional curriculum.

[Students.S_ND_STU_X]DateOptionalCurriculum

Date Civics Test Passed

Enter the date the student passed the state approved Civics Test

[Students.S_ND_STU_X]CivicsTestDate

Entering ELL/Immigrant/Refugee Information

Student Selection > State/Province - ND > ELL/Imm/Ref

Note: If student is designated as ELL, Immigrant or Refugee an asterisk (*) will appear on the tab heading.

Immigrant Information

Immigrant

Select the checkbox if the student is an Immigrant.

[Students]ND_Immigrant

[Students.S_ND_STU_X]Immigrant

Pupil

US Entry Date

Enter the date the student entered the country. Only enter data if student is an immigrant.

[Students]ND_USEntryDate

[Students.S_ND_STU_X]USEntryDate

Pupil

Origin Country Code

Select the country the student has immigrated from.

[Students]ND_OriginCountryCode

[Students.S_ND_STU_X]OriginCountryCode

Refugee Information

Refugee

Select the check box if student is a Refugee.

[Students]ND_Refugee

[Students.S_ND_STU_X]Refugee

Pupil

ELL Information

Enrolled in ELL

Select the checkbox if the student has ever been enrolled in an ELL (LEP) program.

[Students]ND_EnrollELL

[Students.S_ND_STU_X]EnrollELL

Native Language

Select the student’s native language from the drop-down menu.

[Students]PL_Language

ELL Enrollment Date

Enter the date the student wasfirstenrolledintoanELLprogram.

[Students]ND_ELLEnrollmentDate

[Students.S_ND_STU_X]ELLEnrollmentDate

ELL Exit Date

The state populates this field automatically. If this field has data, it will be read-only;otherwise the field will not be available.

[Students]ND_ELLExitDate

[Students.S_ND_STU_X]ELLExitDate

Parent Refused ELL Services

Select the checkbox if the student’s parent refused ELL services.

[Students]ND_ParentRefused

[Students.S_ND_STU_X]ParentRefused

[ReEnrollments]ND_ParentRefused

[S_ND_REN_X]ParentRefused

Teacher License Number

Select the teacher assigned to this student.

[Students]ND_TeacLiceNum

[Students.S_ND_STU_X]TeacLiceNum

[ReEnrollments]ND_TeacLiceNum

[S_ND_REN_X]TeacLiceNum

ILP Date

Applies to students for ELL

[Students]ND_ILPDate

[Students.S_ND_STU_X]ILPDate

[ReEnrollments]ND_ILPDate

[S_ND_REN_X]ILPDate

ELL

Current ELL Assessment

Assessment Given

Assessment Date

Proficiency Score

Scale Score

The information shown here is the most current ELL Assessment record for this student. To enter new Assessment records, view or edit prior Assessment records, select the ELL Assessment History link below.

ELL Assessment History

Assessment Given

Assessment Date

Proficiency Score

Scale Score

To select an Assessment record, select the Assessment Given link. To create a new Assessment record, select the New button at the top of the page.

[New/Edit] ELL Assessment 

Assessment Given

Select the assessment given to the student from the dropdown list.

[S_ND_STU_ELLPrograms_C]assessmentGiven

Assessment Date

Enter the date of the assessment.

[S_ND_STU_ELLPrograms_C]assessmentDate

Proficiency Score

Select the proficiency score from the dropdown list.

[S_ND_STU_ELLPrograms_C]proficiencyScore

Scale Score

Enter the student’s scale score. The scale score must be between 100 to 600 and is not allowed when the assessment given is W-APT. If a student is grade K AND the assessment selected is MODEL, the Scale Score is not allowed. If a student is in grade 1 AND the assessment selected is MODEL the Scale Score can be NULL or have a value between 100 and 600.

[S_ND_STU_ELLPrograms_C]scaleScore

CBL – Content-Based EL English Instruction

Select the checkbox if the student participates in the Content-Based EL Program.

[Students.S_ND_STU_X]ShelteredEng

NEW – Newcomer

Select the checkbox if the student participates in the Newcomer Program.

[Students.S_ND_STU_X]SpecDesignAcaIns

NSP – No Support

Select the checkbox if the student participates in a program without special supports.

[Students.S_ND_STU_X]DeliContentBased

ELO – EL Instruction in English

Select the checkbox if the student participates in the EL Instruction in English Program.

[Students.S_ND_STU_X]PullOutESL

Entering IEP/Special Education Information

Student Selection > State/Province - ND > IEP/Special Ed

Note: If student is designated as Special Ed an asterisk (*) will appear on the tab heading.

Send To Tienet

Used to mark Special Ed Students being senttoTienetforevaluation

[Students.S_ND_STU_X]SendToTienet

Pupil

Special Ed – Serving Spec Ed Unit

Enter a value if student is a special education student. If student is not a special education student, leave blank.

[Students.S_ND_STU_X]ServingSpecialEdUnit

Pupil

Section 504

Select the checkboxifstudentisSection 504.

[Students.S_ND_STU_X]Section504

Pupil

Adding Title I Enrollments

Student Selection > State/Province - ND > Title I

Note: If student is designated as Title I, an asterisk (*) will appear on the tab heading.

Start Date

End Date

Exit Reason

Comment

MA

LA

SC

SS

VC

OI

HD

GA

OS

To view or edit a Title I record, select the Start Date link. To create a new Title I record, select the New button at the top of the page. The Targeted Assistance Area codes are defined at the bottom of the page.

[New/Edit] Title I Enrollment

Program Start Date

Enter the start date of the Title I enrollment.

[S_ND_STU_Title1Programs_C]startDate

Program End Date

Enter the end date of the Title I enrollment.

[S_ND_STU_Title1Programs_C]endDate

Exit Reason Code

Select the exit reason code from the dropdown list.

[S_ND_STU_Title1Programs_C]ExitReasonCode

Comment

Enter a comment regarding the Title I enrollment record if necessary.

[S_ND_STU_Title1Programs_C]TitleIComment

Title I Targeted Areas:

Instructional Services

Check all applicable Title I Targeted Areas associated with this Title I enrollment:

Mathematics (MA)

Reading/Language Arts (LA)

Science (SC)

Social Studies (SS)

Vocational/Career (VC)

Other Instructional Services (OI)

[S_ND_STU_Title1Programs_C]TargetMath

[S_ND_STU_Title1Programs_C]TargetLanguageArts

[S_ND_STU_Title1Programs_C]TargetScience

[S_ND_STU_Title1Programs_C]TargetSocialStudies

[S_ND_STU_Title1Programs_C]TargetVocational

[S_ND_STU_Title1Programs_C]TargetOtherInstructional

Title I Targeted Areas:

Support Services

Check all applicable Title I Targeted Areas associated with this Title I enrollment:

Health, Dental and Eye Care (HD)

Supporting Guidance/Advocacy (GA)

Other Support Services (OS)

Note: The user must select at least one Title I service.

[S_ND_STU_Title1Programs_C]TargetHealth

[S_ND_STU_Title1Programs_C]TargetGuidance

[S_ND_STU_Title1Programs_C]TargetOtherSupport

Entering Migrant Information

Student Selection > State/Province - ND > Migrant

Note: If student is designated as Migrant an asterisk (*) will appear on the tab heading.

Start Date

End Date

Exit Reason

Comment

To view or edit a Migrant record, select the Start Date link. To create a new Migrant record, select the New button at the top of the page.

[New/Edit] Migrant Enrollment

Program Start Date

Enter the start date of the Migrant enrollment.

[S_ND_STU_MigrantPrograms_C]startDate

Program End Date

Enter the end date of the Migrant enrollment.

[S_ND_STU_MigrantPrograms_C]endDate

Enter the relevant date.

Note: This field was mandatory if the program start date was equal to or greater then 08/21/2021. This validation is removed.

Exit Reason Code

Select the exit reason code from the dropdown list.

[S_ND_STU_MigrantPrograms_C]exitReasonCode

Migrant Comment

Enter a comment regarding the Migrant enrollment record if necessary.

[S_ND_STU_MigrantPrograms_C]migrantComment

Adding Homeless Information

Student Selection > State/Province - ND > Homeless

Note: If student is designated as Homeless an asterisk (*) will appear on the tab heading.

Start Date

End Date

Exit Reason

Comment

To view or edit a Homeless record, select the Start Date link. To create a new Homeless record, select the New button at the top of the page.

[New/Edit] Homeless Enrollment

Program Start Date

Enter the start date of the homeless enrollment.

[S_ND_STU_HomelessPrograms_C]startDate

Program End Date

Enter the end date of the homeless enrollment.

[S_ND_STU_HomelessPrograms_C]endDate

Exit Reason Code

Select the exit reason code from the dropdown list.

[S_ND_STU_HomelessPrograms_C]exitReasonCode

Choose the student's primary nighttime residence from the pop-up menu:

• Shelter (Transitional housing, awaiting Foster Care)
• Doubled-Up (e.g. living with another family)
• Hotel/Motel
• Unsheltered (e.g. cars, parks, campgrounds, trailer, abandoned building)

Comment

Enter a comment regarding the Homeless enrollment record if necessary.

This field is no longer required for state reporting.

[S_ND_STU_HomelessPrograms_C]homelessComment

Entering Military Info

Student Selection > State/Province - ND > Military Info

Note: If student has a parent in the military an asterisk (*) will appear on the tab heading.

Military Information – Father/Guardian 1

Father/Guardian 1 Active Duty Military?

Select the checkbox if student’s Father/Guardian 1 is active duty military.

[Students.S_ND_STU_X]FatherActiveDuty

N/A

Military Branch

Select the Father/Guardian 1 military branch from the dropdown list.

[Students.S_ND_STU_X]FatherMilitaryBranch

N/A

Lives on Base

Select the base where the Father/Guardian 1 lives.

Valid values:

• Blank – N/A
• MAFB- Minot Air Force Base
• GFAFB – Grand Forks Air Force Base

[Students.S_ND_STU_X]FatherLivesOnBase

N/A

Military Pay Grade

Select the Father/Guardian 1 military pay grade.

[Students.S_ND_STU_X]FatherPayGrade

N/A

Military Information – Mother/Guardian 2

Mother/Guardian 2 Active Duty Military?

Select the checkbox if student’s Mother/Guardian 2 is active duty military.

[Students.S_ND_STU_X]MotherActiveDuty

N/A

Military Branch

Select the Mother/Guardian 2 military branch from the dropdown list.

[Students.S_ND_STU_X]MotherMilitaryBranch

N/A

Lives on Base

Select the base where the Mother/Guardian 2 lives.

Valid values:

• Blank – N/A
• MAFB- Minot Air Force Base
• GFAFB – Grand Forks Air Force Base

[Students.S_ND_STU_X]MotherLivesOnBase

N/A

Military Pay Grade

Select the Mother/Guardian 2 military pay grade.

[Students.S_ND_STU_X]MotherPayGrade

N/A

Configuring Records Release

Student Selection > State/Province - ND > Records Release

Note: If student has opted out of anything an asterisk (*) will appear on the tab heading.

Student Photo or Directory Information cannot be released if checked:

School publications and Internet

Check if the student has opted out of releasing photo or directory information from school publications and/or internet.

[Students.S_ND_STU_X]Publications

N/A

Military Recruiters

Check if the student has opted out of releasing photo or directory information to Military Recruiters.

[Students.S_ND_STU_X]Recruiters

N/A

ND Universities

Check if the student has opted out of releasing photo or directory information to North Dakota Universities.

[Students.S_ND_STU_X]Universities

N/A

Youth Risk Behavior Survey

Check if the student has opted out of releasing photo or directory information to Youth Risk Behavior Surveys.

[Students.S_ND_STU_X]YouthRisk

N/A

Setting up Records Release

Student > Records Release

Receiving Entity Type

Select the type of organization that is receiving the student’s records.

See the Appendix for values.

This is a required field.

[S_ND_STU_RECORDRELEASE_C] Record_Release_Entity_Type

N/A

Receiving Entity Name/Entity Code

Select the name of the organization that is receiving the student’s records.

Note: If the Receiving Entity Type is “SEU” and the district has set a preferred receiving entity, this field is populated with the name of the “preferred” receiving entity.

See the Appendix for values.

This is a required field.

Note:  On the PowerSchool page, the Entity Name is displayed.  In the database, both the Entity Name and the corresponding Entity Code are stored.

[S_ND_STU_RECORDRELEASE_C] Record_Release_Entity_Name

[S_ND_STU_RECORDRELEASE_C] Record_Release_Entity_Code

N/A

Effective Start Date

Enter the date the student’s records are authorized to be sent to the receiving organization.

This is a required field.

Note:  The Effective Start Date defaults to the current date, and may be edited.

[S_ND_STU_RECORDRELEASE_C] Record_Release_Start_Date

N/A

End Date

Enter the date the authorization for the release of the student’s records to the organization expires.

This is a required field.

Note:  The End Date defaults to the last day in the current district calendar, and may be edited.

[S_ND_STU_RECORDRELEASE_C] Record_Release_End_Date

N/A

Comment

Enter any notes about the student’s records release.

[S_ND_STU_RECORDRELEASE_C] Record_Release_Note

N/A

Adding Single or Multiple Entries

Student Selection > Multiple New Entries/Single New Entry – North Dakota Information

Editing Stored Grade

Student Selection > Edit Stored Grade – North Dakota Information

Enroll New Student – ND State Information

Program Section Code

Enter the Program Section Code for Kindergarten students.

[S_ND_STU_X]ProgramSectionCode

[S_ND_REN_X]ProgramSectionCode

Enter the state that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromState

[S_ND_REN_X]XferFromState

Enter the city that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromCity

[S_ND_REN_X]XferFromCity

Transfer From School

Enter the school that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromSchool

[S_ND_REN_X]XferFromSchool

Creating a New Student Enrollment

Student Selection > Functions > Create New Student Enrollment – ND State Information

Program Section Code

Enter the Program Section Code for Kindergarten students.

[S_ND_STU_X]ProgramSectionCode

[S_ND_REN_X]ProgramSectionCode

Re-Enrolling a Student

Student Selection > Functions > Re-Enroll In School – ND State Information

Program Section Code

Enter the Program Section Code for Kindergarten students.

[S_ND_STU_X]ProgramSectionCode

[S_ND_REN_X]ProgramSectionCode

Transfer From State

Select the state that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromState

[S_ND_REN_X]XferFromState

Transfer From City

Enter the city that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromCity

[S_ND_REN_X]XferFromCity

Transfer From School

Enter the school that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromSchool

[S_ND_REN_X]XferFromSchool

Transferring Student Out of School

Student Selection > Functions > Transfer Out of School – ND State Information

[S_ND_STU_X]AltEd

[S_ND_REN_X]AltEd

Select the state that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToState

[S_ND_REN_X]XferToState

Enter the city that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToCity

[S_ND_REN_X]XferToCity

Enter the school that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToSchool

[S_ND_REN_X]XferToSchool

Defining Transfer Info

Editing Current Enrollment

Student Selection > Transfer Info > Edit Current Enrollment – ND State Information

Alt Ed

Select the checkbox if the student is Alt Ed.

[Students.S_ND_STU_X]AltEd

[[S_ND_REN_X]AltEd

Program Section Code

Enter the Program Section Code for kindergarten students

[Students.S_ND_STU_X]ProgramSectionCode

[S_ND_REN_X]ProgramSectionCode

Transfer From State

Select the state that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromState

[S_ND_REN_X]XferFromState

Transfer From City

Enter the city that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromCity

[S_ND_REN_X]XferFromCity

Transfer From School

Enter the school that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromSchool

[S_ND_REN_X]XferFromSchool

Transfer To State

Select the state that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToState

[S_ND_REN_X]XferToState

Transfer To City

Enter the city that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToCity

[S_ND_REN_X]XferToCity

Transfer To School

Enter the school that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToSchool

[S_ND_REN_X]XferToSchool

Editing Previous Enrollment

Student Selection > Transfer Info > Edit Previous Enrollment – ND State Information

Alt Ed

Select the checkbox if the student is Alt Ed.

[S_ND_STU_X]AltEd

[S_ND_REN_X]AltEd

Program Section Code

Enter the Program Section Code for Kindergarten students.

[S_ND_STU_X]ProgramSectionCode

[S_ND_REN_X]ProgramSectionCode

Transfer From State

Select the state that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromState

[S_ND_REN_X]XferFromState

Transfer From City

Enter the city that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromCity

[S_ND_REN_X]XferFromCity

Transfer From School

Enter the school that the student has transferred from.

Note: If transfer info is entered and Entry Comment is blank, the transfer info will automatically populate Entry Comment.

[S_ND_STU_X]XferFromSchool

[S_ND_REN_X]XferFromSchool

Transfer To State

Select the state that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToState

[S_ND_REN_X]XferToState

Transfer To City

Enter the city that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToCity

[S_ND_REN_X]XferToCity

Transfer To School

Enter the school that the student is transferring to.

Note: If transfer info is entered and Exit Comment is blank, the transfer info will automatically populate Exit Comment.

[S_ND_STU_X]XferToSchool

[S_ND_REN_X]XferToSchool