Student Setup
Contents
Introduction
The following data elements are required for student setup. The first two pages of navigation are removed for brevity:
Start Page > Student.
- On the Start Page, select the School link at the top of the page.
- Choose the appropriate school from the pop-up menu.
- Click Submit.
- Select the first letter of the student's last name.
- Select a student from the list. The last accessed student information page opens for the student selected.
Data Element | Additional Information | [Table]FieldName | Length |
|---|---|---|---|
Entering General Demographics for NCEAStudent Selection > Demographics | |||
Federal Ethnicity and Race: Ethnicity | Choose Yes or No to indicate if the student is Hispanic or Latino. | [Students]Fedethnicity | 1 |
Federal Ethnicity and Race: Race | Select the checkbox for the appropriate federal race category. If multiple races are selected, or if the student is assigned a specific code denoting multi-racial, the student will be reported as "Two or more races". | [StudentRace]Racecd | 1 |
Gender | Choose either female or male from the pop-up menu. | [Students]Gender | 2 |
Entering NCEA InformationStudent Selection > NCEA Student Information | |||
Exclude student from NCEA reporting | Select if the student should not be included in NCEA reporting. | [S_STU_NCEA_X]ExcludeFromNCEA_TF | 1 |
Religious affiliation | Choose the student's religious affiliation. Valid values: C – Catholic N – Non-Catholic U – Unknown | [S_STU_NCEA_X]ReligiousAffiliation | 1 |
Has diagnosed disability Includes ADD/ADHD, Autism, Emotional/behavioral, hearing impairments, learning disabilities, physical disabilities, speech/language impairments, visual impairments. | Select if the student has a diagnosed disability. | [S_STU_NCEA_X]DiagnosedDisability_TF | 1 |
Ungraded student | Select if the student is ungraded. | [S_STU_NCEA_X]Ungraded_TF | 1 |
Receives Title I Services | Select if the student receives Title I services. If the student is enrolled in a school that does not offer Title I services, this selection is not available, and Not Offered is displayed. | [S_STU_NCEA_X]TitleI_TF | 1 |
Receives free/reduced meals | Select if the student receives free or reduced-priced meals.
| [S_STU_NCEA_X]FederalNutrition_TF | 1 |
Eligible for free/reduced meals Students whose household income is below the U.S. Department of Agriculture threshold should be selected as eligible for free or reduced-priced lunch regardless of whether the school offers federal nutrition programs. | Select if the student is eligible for free or reduced-price meals, but is not receiving those services. Data entry validations do not allow both the “receives” and “eligible” checkboxes to be selected for Free or Reduced Meals. | [S_STU_NCEA_X]FederalNutrition_Elig_TF | 1 |
| Funding through a parental choice program | Select if the student is accessing funding through a parental choice program. | [S_STU_NCEA_X]Parental_Choice_TF | 1 |
| International student with visa | Select if the student is an international student with a visa. | [S_STU_NCEA_X]Intl_Visa_TF | 1 |
