Creating Incidents

Contents

The following data elements are required for discipline incidents. Discipline incidents are created at the school or district level, rather than at the student level.

To create incidents, security groups must be granted access to incident types. Refer to Allowing Access to Incident Types or System Help in PowerSchool for more information on how to set up group-level permissions.

Create Quick Incident

Use the Create Quick Incident function to quickly and easily create a discipline incident.

Required for state reporting: School, Incident Type, and Incident Date.

Log in to the school or district associated with the incident.
Navigate to Start Page > Special Functions > Incident Management.
Click Create Incident and choose Create Quick Incident.
Enter the incident details. Refer to System Help in PowerSchool for more information.

Create Detailed Incident

Incident Description

Discipline incidents are created at the school or district level. If an incident occurs on school grounds, then PowerSchool recommends creating the incident while logged into the school. If the incident occurs within the district but is not related to a particular school, then PowerSchool recommends creating the incident at the district level.

Use the steps below to create a new incident and populate the Incident Description portion of the incident.

Required for state reporting: School, Incident Type, Incident Date, and Location.

Log in to the school or district associated with the incident.
Navigate to Start Page > Special Functions > Incident Management.
Click Create Incident and choose Create Detailed Incident.
Choose the School where the incident occurred. This option is only available when entering incidents at the district-level.
Choose the Incident Type. Incident types are displayed based on security rights.
1. For state reporting, the Incident Type must = Discipline^
2. For CRDC reporting of allegations of Bullying or Harassment that do not result in a discipline action, the Incident Type must = CRDC Victim^.
Populate the Incident Date and Time based on when the incident occurred.
Choose the Time Frame. This field is not required for state reporting, but can be used for local use. You can set up your district Time Codes in District > Incident Management > Code & Subcode Setup.
Enter the Title and Description of the incident. The Description is recommended but is not required.
Choose the Location, which is required for Texas state reporting beginning with the 2019-20 year. The Location field replaces the now-obsolete Behavior Location field.
1. When a location is chosen, an optional Location Comment field appears. This field allows for the input of additional detail regarding the location of the incident. The Location Comment is not collected by the state.
2. Populate the optional Location Description field if desired.
Populate the Financial Impact as needed.
Either add additional information in the Incident Builder, see below, or click Submit Incident to save the changes.

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Incident Builder - Participants

Use the steps below to populate the Participants portion of an incident.

Add Student and Staff Participants

Use these steps to add a student or staff member who is in the PowerSchool system.

Click the Plus (+ ) button next to Participants. The Search for Student, Staff, or Other Participants dialog appears.
Enter the criteria for the search and click Search. The Results section is populated with matching participants.
Highlight the appropriate participant in the search results.
Click Add.
Click the Plus (+ ) button next to Attributes
Choose the appropriate Participant Attribute code from the menu.
Choose the appropriate Participant Attribute Subcodes.
Enter the Attribute Code Comment, if needed.
Choose a role from the Select Role(s) pop-up menu. There must be at least one student Offender for the incident to be reported.

Choose the Participant Attributes and Attribute Subcodes as applicable for CRDC reporting. Each field listed below includes a comment field that displays when the action attribute is populated.

Participant Attribute Code	Attribute Subcode	Description	Participant Role
CRDC Offender Disciplined, Harassment/Bullying^	G - Offender Gender^	Select if the Offender was disciplined for harassment or bullying on the basis of gender.	Offender
	R - Offender Race^	Select if the Offender was disciplined for harassment or bullying on the basis of race.
	D - Offender Disability^	Select if the Offender was disciplined for harassment or bullying on the basis of disability.
	S - Offender Sexual Orientation^	Select if the Offender was disciplined for harassment or bullying on the basis of sexual orientation.
	F - Offender Religion^	Select if the Offender was disciplined for harassment or bullying on the basis of religion.
CRDC Victim of Harassment/Bullying^	G - Victim Gender^	Select if the Victim was harassed or bullied on the basis of gender.	Victim
	R - Victim Race^	Select if the Victim was harassed or bullied on the basis of race.
	D - Victim Disability^	Select if the Victim was harassed or bullied on the basis of disability.
	S - Victim Sexual Orientation^	Select if the Victim was harassed or bullied on the basis of sexual orientation.
	F - Victim Religion^	Select if the Victim was harassed or bullied on the basis of religion.

Click Update Participant Attributes.
Either add additional incident elements, or click Submit Incident to save the changes.

Add Other Participants

Use these steps to add a participant who is not in the PowerSchool system.

Note: The state does not collect data on other participants.

Click the Plus (+) button next to Participants. The Search for Student, Staff, or Other Participants dialog appears.
Click Create Other.
Populate the First, Middle, Last names, position, age, and gender fields. This information should be defined, if known, for both Offenders and Victims, but is not needed for Witnesses. Reporters do not need to be defined.
Click Add.
Click the Plus (+) button under Attributes. A Participant Attribute code pop-up menu appears.
Choose the appropriate Participant Attribute code from the menu.
Click Add Participant Attributes. An additional field, Participant Attribute Subcodes, will display depending on the selected Attribute Code.
1. As needed, populate the Attribute Code Comment.
Choose a role from the Select Role(s) pop-up menu. There must be at least one Offender per incident.
Click Update Participant Attributes.
Either add additional incident elements, or click Submit Incident to save the changes.

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Incident Builder - Incident Elements

Use the steps below to add behaviors, actions, and attributes to the incident.

Add a Behavior

Use the steps below to add behaviors to the incident.

Required for state reporting: Behavior Code

Click the Plus (+) button next to Incident Elements.
Choose Add Behavior from the pop-up menu.
Choose the appropriate Behavior Code from the pop-up menu and then choose the appropriate behavior subcode from the subsequent menu, if applicable.
Select the Primary Behavior checkbox if this is the primary behavior for the incident. If the incident has multiple behaviors, the most egregious behavior should be checked as the Primary Behavior.
Click Add Behavior. The behavior appears under the Incident Elements heading.
Click and drag the behavior to the appropriate offender. The behavior appears under the name of the offender and also remains listed under Incident Elements. The primary behavior is reported for each incident.
Either add additional incident elements, or click Submit Incident to save the changes.

If multiple people on the same incident have the same Behavior code and the same Behavior Location code, only one behavior needs to be added. However, the behavior must be associated with each participant. Click and drag the behavior to each applicable participant. If the Behavior code is the same but the Behavior Location code is different for the two behaviors, add another behavior with the same Behavior code but different Behavior Location code.

Add an Action

Use the steps below to add actions to the incident.

Required for state and federal reporting: Action Code, Action Date Range, Duration Code, Assigned Duration, Actual Duration. If the Action is for a placement, Campus of Assignment is required. For CRDC reporting, Action Attributes are required if applicable.

Click the Plus (+) button next to Incident Elements.
Choose Add Action from the pop-up menu.
Choose the appropriate Action Code from the pop-up menu. Then choose the appropriate behavior subcode from the subsequent menu, if applicable.
An additional field, Action Code Comment, displays depending on the selected Action Code.
Enter the Action Date Range (Begin Date & End Date). The action end date reported is the next in session day after the Action Date Range End Date.
Populate the Action Taken Detail with information regarding the action taken by the district/school in response to the incident.
Enter the Actual Resolution Date if desired.
Select the appropriate Duration Code
An additional field, Duration Code Comment, displays depending on the selected Duration Code.
Enter the Assigned Duration and the Actual Duration.
Enter the Campus ID of Responsibility, if applicable.
Add additional information as applicable.

Choose the Action Attribute(s) as applicable for CRDC reporting. Each field listed below includes a comment field that displays when the action attribute is populated.

Data Element	Description
CRDC Corporal Punishment^	Select Yes if the action included corporal punishment.
CRDC Expulsion Due to Zero Tolerance^	Select Yes if the participant was expelled due to a zero-tolerance policy.
CRDC Referred to Law Enforcement^	Select Yes if the incident was referred to law enforcement.
CRDC School Related Arrest^	Select Yes if the action is related to a school arrest.
CRDC Discipline Transfer To^	Select the type of school the student was transferred to due to disciplinary reasons.
CRDC Offense Category^	Select the offense category.

Click Add Action. The action appears under the Incident Elements heading.
Click and drag the action to the appropriate behavior or participant The action appears under the behavior or participant and is no longer listed under Incident Elements.
Either add additional incident elements, or click Submit Incident to save the changes.

If the same Behavior or Action is associated with more than one participant and any part of the Action varies among the participants, then the same Action must be added to the Incident and associated with each of the individuals as appropriate. If an Action has been added more than once, a number will be assigned to each action in brackets.

Add an Object

Use the steps below to add objects (weapons) to the incident.

Objects are not reported to the state but can be used for local use. You can set up your district Object Codes in District > Incident Management > Code & Subcode Setup.

Click the Plus (+) button next to Incident Elements.
Select the appropriate object from the Object Code pop-up menu.
Populate the Object Code Comment as applicable.
Select the Object Subcode as applicable.
Enter a Description of the object.
Enter the Quantity as applicable.
Click Add Object.
Click and drag the object to the appropriate offender. The object appears under the name of the offender and also remains listed under the Incident Elements heading.
Either add additional incident elements, or click Submit Incident to save the changes.

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