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CRDC District Setup

Contents


The following data elements are required for CRDC district setup and reporting.

Data Element

Additional Information

[Table]FieldName

Courses

District Setup > Courses: Courses > CRDC Course Setup

School Questions
PENR-6. Is this a credit recovery course?Choose Yes or No to indicate whether this is a credit recovery course.[S_CRS_CRDC_X]CreditRecovery_YN

Classes in Mathematics and Science Courses

Choose Yes or No for the following questions:

  • Does this qualify as an Algebra I course? (COUR-1a/b to COUR-4a/b, COUR-6a/b, COUR-7a/b, COUR-8, COUR-9)
  • Does this qualify as a Geometry course? (COUR-5a/b, COUR-8, COUR-9)
  • Does this qualify as an Algebra II course? (COUR-8, COUR-9, COUR-9a)
  • Does this qualify as an Advanced Math course (trigonometry, elementary analysis, analytic geometry, statistics, precalculus, etc)? (COUR-8, COUR-9, COUR-9b)

  • Does this qualify as a Calculus course? (COUR-8, COUR-9, COUR-9c)
  • Does this qualify as a Biology course? (COUR-10, COUR-11a)
  • Does this qualify as a Chemistry course? (COUR-10, COUR-11b)
  • Does this qualify as a Physics course? (COUR-10, COUR-11c)
  • Does this qualify as a Computer Science course? (COUR-15, COUR-16, COUR-17)

Note: If your school includes both Middle School and High School grade levels, the Section Grade Level is used to determine the Grade Level Algebra 1 and Geometry. Enter the Grade Level most representative of the students taking the course.

[S_CRS_CRDC_X]CourseTypeAlgebraI_YN

[S_CRS_CRDC_X]CourseTypeGeometry_YN

[S_CRS_CRDC_X]CourseTypeAlgebraII_YN

[S_CRS_CRDC_X]CourseTypeAdvMath_YN

[S_CRS_CRDC_X]CourseTypeCalculus_YN

[S_CRS_CRDC_X]CourseTypeBiology_YN

[S_CRS_CRDC_X]CourseTypeChemistry_YN

[S_CRS_CRDC_X]CourseTypePhysics_YN

COUR-12, COUR-13 Single-sex Classes

Which subject category does this fall under?

If this is a single-sex class, choose the applicable subject category:

  • (AG) Algebra or Geometry
  • (MT) Other Math
  • (SC) Science
  • (EN) English/Reading/Language Arts
  • (OT) Other Academic Subjects

[S_CRS_CRDC_X]SubjectCat

APIB-3 to APIB-12. Does this fall under a specific Advanced Placement (AP) subject area? 

Choose the applicable subject area if this is an Advanced Placement (AP) course.

  • (APC1) AP Capstone - Research
  • (APC2) P Capstone - Seminar
  • (APA1) AP Arts - Art History
  • (APA2) AP Arts - Music Theory
  • (APA3) AP Arts - Studio Art: 2-D Design
  • (APA4) AP Arts - Studio Art: 3-D Design
  • (APA5) AP Arts - Studio Art: Drawing
  • (APE1)AP English - English Language and Composition
  • (APE2) AP English - English Literature and Composition
  • (APH1) AP History & Social Science - Comparative Government  & Politics
  • (APH2) AP History & Social Science - European History
  • (APH3) AP History & Social Science - Human Geography
  • (APH4) AP History & Social Science - Macroeconomics
  • (APH5) AP History & Social Science - Microeconomics
  • (APH6) AP History & Social Science - Psychology
  • (APH7) AP History & Social Science - United States Government and Politics
  • (APH8) AP History & Social Science - United States History
  • (APH9) AP History & Social Science - World History
  • (APMC1) AP Math & Computer Science - AP Calculus AB
  • (APMC2) AP Math & Computer Science - AP Calculus BC
  • (APMC3) AP Math & Computer Science - Computer Science A
  • (APMC4) AP Math & Computer Science - Statistics
  • (APSC1) AP Sciences - Biology
  • (APSC2) AP Sciences - Chemistry
  • (APSC3)AP Sciences - Environmental Science
  • (APSC4) AP Sciences - Physics B
  • (APSC5) AP Sciences - Physics C: Electricity and Magnetism
  • (APSC6) AP Sciences - Physics C: Mechanics
  • (APSC7) AP Sciences - Physics 1
  • (APSC8) AP Sciences - Physics 2

[S_CRS_CRDC_X]APSubjectArea

District/District Info

District Setup > District Info > Civil Rights Data Collection (CRDC)

LEA ID

Enter the LEA ID provided to your district's CRDC Principal Contact Person (PCP). In most cases, it is the 7-digit unique identification number assigned to each LEA by ED’s National Center for Education Statistics (NCES).

[Prefs]CRDC_LEA_ID

LEA Questions

Early Childhood

SSPR-4. Does the LEA provide early childhood services to children birth through age 2?

Indicate if the LEA provides childhood services to children birth through age two. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGAge0to2_YN

SSPR-5. Does the LEA provide early childhood services to non-IDEA children birth through age 2?

Indicate if the LEA provides childhood services to non-IDEA children birth through age two. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGAgeNonIDEA0to2_YN

Preschool

SSPR-6. Does the LEA provide preschool services or programs that serve children ages 3 through 5?

Indicate if the LEA provides childhood services to children ages three through five. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGAge3to5_YN

SSPR-7. Full-day Preschool

Does this LEA provide full-day preschool?

Indicate if the LEA provides full-day preschool. Check for Yes, unchecked for No.

[Prefs]CRDC_ProvidesPreKGFullDay_YN

Is there a cost associated with full-day preschool?

If the LEA provides full-day preschool, choose the fee type:

  • (FREE) Free/No Charge
  • (COST) Full or Partial Charge
  • (BOTH) Both Free and Full/Partial charge
[Prefs]CRDC_PreKGFullDayCost

SSPR-7. Part-day preschool

Does this LEA provide part-day preschool?

Indicate if the LEA provides part-day preschool. Check for Yes, unchecked for No.

[Prefs]CRDC_ProvidesPreKGPartDay_YN

Is there a cost associated with part-day preschool?

If the LEA provides part-day preschool, choose the fee type:

  • (FREE) Free/No Charge
  • (COST) Full or Partial Charge
  • (BOTH) Both Free and Full/Partial charge
[Prefs]CRDC_PreKGPartDayCost

SSPR-8. Preschool for Non-IDEA

Does the LEA provide preschool to non-IDEA students age 3?


Indicate if the LEA provides preschool to 3-year-old non-IDEA students. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGAgeNonIDEA3_YN

Does this LEA provide preschool to non-IDEA students age 4?Indicate if the LEA provides preschool to 4-year-old non-IDEA students. Check for Yes, unchecked for No. [Prefs]CRDC_PreKGAgeNonIDEA4_YN
Does this LEA provide preschool to non-IDEA students age 5?Indicate if the LEA provides preschool to 5-year-old non-IDEA students. Check for Yes, unchecked for No. [Prefs]CRDC_PreKGAgeNonIDEA5_YN

SSPR-10. Does the LEA offer its preschool service(s) or program(s) to all children?

Indicate if the LEA offers preschool services or programs to all children. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGEligAll_YN

SSPR-11. Does the LEA provide preschool to students with disabilities (IDEA)?

Indicate if the LEA provides preschool to students with disabilities (IDEA). Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGEligIDEA_YN

SSPR-11. Does the LEA provide preschool to students in Title I schools?

Indicate if the LEA provides preschool to students in Title I schools. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGEligTitle1_YN

SSPR-11. Does the LEA provide preschool to students from low income families?

Indicate if the LEA provides preschool to students from low income families. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGEligLowIncome_YN

Kindergarten

SSPR-12. Does the LEA provide one or more kindergarten programs that serve any students?

Indicate if the LEA provides one or more kindergarten programs that serve any students. Check for Yes, unchecked for No.

[Prefs]CRDC_PreKGEligLowIncome_YN

SSPR-13. Does this LEA provide full-day kindergarten?

Indicate if the LEA provides full-day kindergarten. Check for Yes, unchecked for No.

[Prefs]CRDC_ProvidesKGFullDay_YN

Is there a cost associated with full-day kindergarten?

If the LEA provides full-day kindergarten, choose the fee type:

  • (FREE) Free/No Charge
  • (COST) Full or Partial Charge
  • (BOTH) Both Free and Full/Partial charge
[Prefs]CRDC_KGFullDayCost

SSPR-13. Does this LEA provide part-day kindergarten?

Indicate if the LEA provides part-day kindergarten. Check for Yes, unchecked for No.

[Prefs]CRDC_ProvidesKGPartDay_YN

Is there a cost associated with part-day kindergarten?

If the LEA provides part-day kindergarten, choose the fee type:

  • (FREE) Free/No Charge
  • (COST) Full or Partial Charge
  • (BOTH) Both Free and Full/Partial charge
[Prefs]CRDC_KGPartDayCost

CRCO-1, CRCO-2. Civil Rights Coordinator

Does the LEA have a Civil Rights Coordinator to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender (Title IX)

Indicate if the LEA has a Civil Rights Coordinator for Title IX. Check for Yes, unchecked for No.

If Yes, complete the coordinator information below.

[Prefs]CRDC_Coordinator_Gender_YN

Name (Last, First)

Enter the last and first name of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender.

[Prefs]CRDC_Coordinator_Gender_LastName

[Prefs]CRDC_Coordinator_Gender_FirstName

Phone

Enter the phone number of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender.

[Prefs]CRDC_Coordinator_Gender_Phone

Email

Enter the email address of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender.

[Prefs]CRDC_Coordinator_Gender_Email

Does the LEA have a Civil Rights Coordinator to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of race/color/national origin (Title VI)?

Indicate if the LEA has a Civil Rights Coordinator for Title VI. Check for Yes, unchecked for No.

If Yes, complete the coordinator information below.

[Prefs]CRDC_Coordinator_Race_YN

Name (Last, First)

Enter the last and first name of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of race/color/national origin.

[Prefs]CRDC_Coordinator_Race_LastName

[Prefs]CRDC_Coordinator_Race_FirstName

Phone

Enter the phone number of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of race/color/national origin.

[Prefs]CRDC_Coordinator_Race_Phone

Email

Enter the email address of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of sex/gender.

[Prefs]CRDC_Coordinator_Gender_Email

Does the LEA have a Civil Rights Coordinator to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability (Section 504 and/or Title II)?

Indicate if the LEA has a Civil Rights Coordinator for Section 504 or Title III. Check for Yes, unchecked for No.

If Yes, complete the coordinator information below.

[Prefs]CRDC_Coordinator_Disability_YN

Name (Last, First)

Enter the last and first name of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability.

[Prefs]CRDC_Coordinator_Disability_LastName

[Prefs]CRDC_Coordinator_Disability_FirstName

Phone

Enter the phone number of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability.

[Prefs]CRDC_Coordinator_Disability_Phone

Email

Enter the email address of the coordinator specified to coordinate efforts to comply with and carry out the responsibilities under federal law prohibiting discrimination against students and others on the basis of disability.

[Prefs]CRDC_Coordinator_Disability_Email

CRCO-3. Is this LEA covered by a desegregation order or plan?

Indicate whether the LEA is covered by a desegregation order or plan. Check for Yes, unchecked for No.

[Prefs]CRDC_DesegOrderOrPlan_YN

HIBD-1. Does the LEA have a written policy or policies prohibiting discriminatory harassment or bullying of students on the basis of sex, race/color/national origin, and disability?

Indicate whether the LEA has a written policy against discriminatory harassment or bullying. Check for Yes, unchecked for No.


[Prefs]CRDC_HarassmentBullyingPolicy_YN

HIBD-2. Does the LEA have a web link to its written policy or policies prohibiting discriminatory harassment or bullying of students?

If the LEA has a written policy against discriminatory harassment or bullying, indicate if there is a web link to the policy. Check for Yes, unchecked for No.

[Prefs]CRDC_HarrassmentBullyingPolicyURL_YN

HIBD-3. Enter the web link to the LEA's written policy:

If the LEA has a written policy located on the web, enter the web link to the policy.

[Prefs]CRDC_HarrassmentBullyingPolicyURL

HSEE-1. Did this LEA operate a High School Equivalency Exam preparation program for students aged 16-19?

Indicate if the LEA operated a high school equivalency exam preparation program for students ages 16-19. Check for Yes, unchecked for No.

[Prefs]CRDC_GEDPrepProgram_YN

Schools/School Info

District Setup > Schools/School Info > [School Selection] > CRDC School Information 



CRDC School Id

SCH ID

Enter the CRDC School ID.

Note: Required for all schools submitting CRDC data. Enter the last 5 digits of the 12-digit CRDC School ID provided in your CRDC school list, which can be accessed from the CRDC web site. If multiple schools in PowerSchool are reported under the same CRDC SCH ID, enter the same ID for each school that is reported together.

[S_SCH_CRDC_X]SCH_ID

If multiple schools have the same CRDC SCH ID, is this the primary?

Select the checkbox to indicate this school is the primary of multiple schools.

Note: If multiple schools in PowerSchool are reported under the same CRDC SCH ID, indicate one school as the primary. Results from all the schools with the same SCH ID will be aggregated under the primary school.

[S_SCH_CRDC_X]PrimarySchoolRecord_TF

LEA Questions

SSPR-2. Is this school a Non-LEA facility?

Choose Yes or No to indicate if this school is a non-LEA facility.

[S_SCH_CRDC_X]NonLEAFacility_YN

DIND-1. Directional Indicator – Instruction Type

Choose the COVID-related instruction type.


[S_SCH_CRDC_X]InstructionType
DIND-2. Directional Indicator – Virtual InstructionChoose the COVID-related virtual instruction type.[S_SCH_CRDC_X]VirtualInstructionType

SCHR-1. Grades Offered (Lowest to Highest)

The grade levels offered at this school.

[Schools]Low_Grade

[Schools]High_Grade

SCHR-2. Does this school have ungraded students?

Choose Yes or No to indicate if this school has ungraded students.

[S_SCH_CRDC_X]ProvidesUngraded_YN


Indicate whether the ungraded school has mainly elementary, middle, and/or high school students.

If the school has ungraded students, choose one of the following:

  • (A) Mainly elementary school
  • (B) Mainly middle school
  • (C) Mainly high school

[S_SCH_CRDC_X]UngradedDetail

SCHR-3. School Characteristics

Is this a special education school?

Choose Yes or No to indicate if this is a special education school.

[S_SCH_CRDC_X]ForDisabilities_YN

Is this school either a magnet school or a school operating a magnet program within the school?

Choose Yes or No to indicate if this is a magnet school or a school operating a magnet program within the school.

[S_SCH_CRDC_X]MagnetSchoolOrProgram_YN

SCHR-4. Does the entire school population participate in the magnet school program?

If the school is a magnet school or is operating a magnet school, choose Yes or No to indicate if the entire school population participates in the magnet school program.

[S_SCH_CRDC_X]AllMagnetOnly_YN

Is this school a charter school?

Choose Yes or No to indicate if this is a charter school.

[S_SCH_CRDC_X]CharterSchool_YN

Is this school an alternative school?

Choose Yes or No to indicate if this is an alternative school.

[S_SCH_CRDC_X]AlternativeSchool_YN

SCHR-5. This alternative school is designed to meet the needs of the following. (Check all that apply)

If the school is an alternative school, then select the applicable options.

  • Students with Academic Difficulties
  • Students with Discipline Problems

[S_SCH_CRDC_X]AlternativeSchoolAcademic_TF

[S_SCH_CRDC_X]AlternativeSchoolDiscipline_TF

PSCH-1. Preschool

Does the school provide preschool to non-IDEA students age 3?

Choose Yes or No to indicate if the school provides preschool to non-IDEA students age three.

[S_SCH_CRDC_X]PreKGAgeNonIDEA3_YN

Does the school provide preschool to non-IDEA students age 4?Choose Yes or No to indicate if the school provides preschool to non-IDEA students age four.[S_SCH_CRDC_X]PreKGAgeNonIDEA4_YN
Does the school provide preschool to non-IDEA students age 5?Choose Yes or No to indicate if the school provides preschool to non-IDEA students age five.[S_SCH_CRDC_X]PreKGAgeNonIDEA5_YN

PENR-3. Does this school have any students enrolled in a dual enrollment/dual credit program?

Choose Yes or No to indicate if the school has students enrolled in a dual enrollment/dual credit program.

[S_SCH_CRDC_X]DualEnrollment_YN

PENR-5. Does this school have any students who participate in at least one credit recovery program that allows them to earn missed credit in order to graduate from high school?

Choose Yes or No to indicate if the school has any students who participate in at least one credit recovery program that allows them to earn missed credit in order to graduate from high school.

[S_SCH_CRDC_X]CreditRecovery_YN

COUR-4a/b. Students Who Passed Algebra 1

COUR-7a/b

Specify which store codes for the school term should be considered as the final grade for a class.

Final Grade Store Codes

APIB-5. Is enrollment via self-selection by students permitted for all AP courses offered by the school?

Choose Yes or No to indicate if the school permits students to enroll through self-selection for all AP courses offered by the school.

[S_SCH_CRDC_X]APSelfParticipate_YN

ATHL-1. Does this school have any students who participate in single-sex interscholastic athletics?Choose Yes or No to indicate if the school has students who participate in single-sex interscholastic athletics.[S_SCH_CRDC_X]InterschAthletics_YN
ATHL-2. Interscholastic Athletics - Sports, Teams, and Participants

If you chose Yes above, enter the counts for the following:

  • What is the count of male only sports?   
  • What is the count of female only sports?     
  • What is the count of male only teams? 
  • What is the count of female only teams?     
  • What is the count of male only participants on teams?     
  • What is the count of female only participants on teams?

Notes:

  • Count only sports, teams, and participants on teams in which only male or only female students participate.
  • The count of sports includes only distinct sports such as football, basketball, and soccer.
  • The count of teams includes each competitive-level team in each sport, such as freshman team, junior varsity team, and varsity team in each sport.

[S_SCH_CRDC_X]InterschAthletics_YN

[S_SCH_CRDC_X]InterschSportsM

[S_SCH_CRDC_X]InterschSportsF

[S_SCH_CRDC_X]InterschTeamsM

[S_SCH_CRDC_X]InterschTeamsF

[S_SCH_CRDC_X]InterschParticipantsM

[S_SCH_CRDC_X]InterschParticipantsF

OFFN-2. Has there been at least one incident at your school that involved a shooting (regardless of whether anyone was hurt)?

Choose Yes or No to indicate if there has been at least one shooting incident at the school (regardless of whether anyone was hurt).

[S_SCH_CRDC_X]FirearmUse_YN

OFFN-3. Have any of your school's students, faculty, or staff died as a result of a homicide committed at your school?

Choose Yes or No to indicate if any of the school’s students, faculty, or staff have died as a result of a homicide committed at the school.

[S_SCH_CRDC_X]Homicide_YN

Justice Facility

JUST-1. If this school is a justice facility, indicate the type that best describes the facility.

Choose the description that best describes the justice facility.

Valid values:

  • Does Not Apply
  • (PRE) Pre-adjudication/Pre-conviction facility
  • (POST) Post-adjudication/Post-conviction facility
  • (BOTH) Pre- and post-adjudication/conviction facility

[S_SCH_CRDC_X]JusticeFacilityType

JUST-2. Enter the number of days that make up the justice facility’s regular school year

When Does Not Apply is selected for Justice Facility type, enter the number of days that make up the justice facility’s regular school year.

[S_SCH_CRDC_X]JusticeFacilityDays

JUST-3. Indicate the hours per week that the educational program is offered during the regular school year

When Does Not Apply is selected for Justice Facility type, indicate the hours per week that the educational program is offered during the regular school year.

[S_SCH_CRDC_X]JusticeFacilityHours

INET-1. Internet Access and Devices

Is this school connected to the internet through a fiber-optic connection?

Choose Yes or No to indicate if the school is connected to the internet through a fiber-optic connection.[S_SCH_CRDC_X]SchInternetFiber_YN

Does this school have Wi-Fi access in every classroom?

Choose Yes or No to indicate if the school has Wi-Fi access in every classroom.[S_SCH_CRDC_X]SchInternetWiFi_YN

Does this school allow students to take home school-issued devices that can be used to access the internet for student learning?

Choose Yes or No to indicate if the school allows students to take school-issued devices off campus to access the internet for student learning.[S_SCH_CRDC_X]SchInternetSchDev_YN

Does this school allow students to bring to school student-owned devices that can be used to access the internet for classroom or student learning?

Choose Yes or No to indicate if the school allows students to bring in personal devices to access the internet for classroom or student learning.[S_SCH_CRDC_X]SchInternetStuDev_YN

INET-2. Wi-Fi Enabled Devices

Enter the number of Wi-Fi enabled devices provided by the school to students for student learning use. 

Enter the number of Wi-Fi enabled devices provided by the school to students for student learning use. [S_SCH_CRDC_X]WiFiEnabledDevices

Federal Ethnicity and Race Settings

Federal Ethnicity and Race Settings > Edit/New Federal Race Category

Update federal ethnicity and race settings as needed.

Code

Enter the ethnicity/race code.

[Gen]Value

[Gen]Cat=FederalRace

Description

Enter a description of the ethnicity/race.

[Gen]ValueT

[Gen]Cat=FederalRace

Sort OrderWhen you click Submit, the Federal Ethnicity and Race Settings page appears. Enter a sort order for the federal race category.

[Gen]SortOrder

[Gen]Cat=FederalRace

Ethnicity Codes > New/Edit Ethnicity Code

Code

Enter the ethnicity code.

[Gen]Cat=ethnicity

[Gen]Value

Description

Enter the ethnicity description.

[Gen]Cat=ethnicity

[Gen]Name

Exit Codes

Exit Codes > New/Edit Exit Code

Update exit codes as needed.

Code

Enter the exit code.

[Gen]Cat=exitcodes

[Gen]Name

Meaning

Enter the exit code meaning.

[Gen]Cat=exitcodes

[Gen]Value

Final Grade Store Codes

District Setup > School/School Info > [School Selection] > CRDC School Information > Final Grade Store Codes

Update final grade store codes as needed.

Term


Choose term that represents the section length to which this mapping applies.

[Terms]Name

Store Code List (separated by a comma and without spaces


Specify which store codes for the school term should be considered as the final grade for a class for the defined term length.

[CRDCFinalGradeStoreCodes]user_defined_text

Grade Scales > Edit Scale > Select Grade

Earns Graduation Credit


Select whether or not this grade earns graduation credit.

[GradeScaleItem]GraduationCredit

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