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Staff Setup

Contents

Introduction

The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:

Start Page > Staff > [Select Staff Member].

  1. On the Start Page, click Staff.
  2. Select a staff member or New Staff Entry.
  3. Select Edit Information for existing staff members.

Note: For more information on code values, see the Appendix.

Data Element

Additional Information

[Table] Field Name

Length

Used in these Reports

Editing Staff Information

Edit Information

Name (Last, First MI)

Enter the name.

Format: LastName, FirstName MiddleName

[Users]LastFirst

[Users]Last_Name

[Users]First_Name

[Users]Middle_Name

 

MB TTP Activities

MB BEF K-8 Classroom

MB Teacher Contract

Address

Enter the staff’s address.

[Users]Street

[Users]City

[Users]Zip

 

MB TTP Activities

MB BEF K-8 Classroom

Home Phone

Enter the staff’s home phone number.

[Users]Home_Phone

 

MB TTP Activities

MB BEF K-8 Classroom

Email Address

Enter the staff’s email address.

[Users]Email_Addr

 

MB TTP Activities

MB BEF K-8 Classroom

ID

Enter the teacher’s ID.

[Users]TeacherNumber

 

Required Setup

Gender

Select the teacher’s gender.

[UsersCoreFields]gender

Database Values:

  • Blank = unknown
  • f = Female
  • m = Male

1

MB TTP Activities

MB BEF K-8 Classroom

Date of Birth

Enter the teacher’s date of birth.

[UsersCoreFields]DOB

10

MB TTP Activities

MB BEF K-8 Classroom

Teacher PSP Number

Enter the teacher's Professional School Personnel (PSP) number.

Note: If this field is blank, a warning appears but the record is saved.

[S_MB_USR_X]TeacherPSPNumber

 

MB Student Course Registrations

MB Student Marks

MB TTP Activities

MB BEF K-8 Classroom

MB Teacher Contract

MB Teacher Employment

Division Start Date

Enter the date the teacher starts in the division

[S_MB_USR_X]DivisionStartDate

 

MB TTP Activities

 

Division Leave Date

Enter the date the teacher left the division

[S_MB_USR_X]DivisionLeaveDate

 

MB TTP Activities

 

School Percent

Enter the teacher school work percent

[S_MB_SSF_X]SchoolPercent

 

MB Teacher Contract

Exclude Teacher From Provincial Reporting

Check to exclude the teacher from the MB BEF K-8 Classroom and MB TTP Activities Reports.

[S_MB_USR_X]ExcludeFromReporting

 

 

MB TTP Activities

MB Teacher Contract

MB BEF K-8 Classroom

Editing MB Employment Information

Manitoba Provincial Information - Employment

Click NEW to add a new employment record, or click to edit an existing employment record. Only employment records associated with the logged in school can be edited. If the selected employment record is not associated with the logged in school, the data can be viewed but not modified or deleted. If logged into the district office, employment records can be edited regardless of school. Adding new employment records at the district office requires selecting the correct corresponding SchoolStaff instance (i.e. if teacher John Smith is teaching at school A and school B, the district office must switch to the “John Smith at school A” record to add new employment records for John Smith at school A).

Employment records are sorted descending by start date but may be sorted as specified by the user.

The data entry page checks for duplicate employment records based on SchoolStaff record and Position, with no overlapping dates.

Position

Select the staff member's position from the pop-up menu.

Required.

This value is used to check for duplicate records.

[S_MB_SSF_Employment_C]PositionCode

 

MB Teacher Employment

Position Percent

Enter the staff member's percentage of time in this position.

Required.

[S_MB_SSF_Employment_C]Percentage

 

MB Teacher Employment

Position Start Date

Enter the date the staff member started the position.

Required.

This value is used to check for duplicate records.

[S_MB_SSF_Employment_C]StartDate

 

MB Teacher Employment

Position End Date

If the staff member will leave or has left the position, enter the end date.

Note: Position Start Date must be entered before you can enter the Position End Date.

Required.

[S_MB_SSF_Employment_C]EndDate

 

MB Teacher Employment

Position Leave Reason

If the the Position End Date is entered, select a Position Leave Reason.

Note: Position Leave Reason is required when a Position End Date is entered.

[S_MB_SSF_Employment_C]LeaveReason

 

MB Teacher Employment

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