Staff Setup
Contents
Introduction
The following data elements are required for staff setup. The first three pages of navigation are removed for brevity:
Start Page > Staff > [Select Staff Member].
- On the Start Page, click Staff.
- Select a staff member or New Staff Entry.
- Select Edit Information for existing staff members.
Note: For more information on code values, see the Appendix.
Data Element | Additional Information | [Table] Field Name | Length | Used in these Reports |
Editing Staff InformationEdit Information | ||||
Name (Last, First MI) | Enter the name. Format: LastName, FirstName MiddleName | [Users]LastFirst [Users]Last_Name [Users]First_Name [Users]Middle_Name |
| MB TTP Activities MB BEF K-8 Classroom MB Teacher Contract |
Address | Enter the staff’s address. | [Users]Street [Users]City [Users]Zip |
| MB TTP Activities MB BEF K-8 Classroom |
Home Phone | Enter the staff’s home phone number. | [Users]Home_Phone |
| MB TTP Activities MB BEF K-8 Classroom |
Email Address | Enter the staff’s email address. | [Users]Email_Addr |
| MB TTP Activities MB BEF K-8 Classroom |
ID | Enter the teacher’s ID. | [Users]TeacherNumber |
| Required Setup |
Gender | Select the teacher’s gender. | [UsersCoreFields]gender Database Values:
| 1 | MB TTP Activities MB BEF K-8 Classroom |
Date of Birth | Enter the teacher’s date of birth. | [UsersCoreFields]DOB | 10 | MB TTP Activities MB BEF K-8 Classroom |
Teacher PSP Number | Enter the teacher's Professional School Personnel (PSP) number. Note: If this field is blank, a warning appears but the record is saved. | [S_MB_USR_X]TeacherPSPNumber |
| MB Student Course Registrations MB Student Marks MB TTP Activities MB BEF K-8 Classroom MB Teacher Contract MB Teacher Employment |
Division Start Date | Enter the date the teacher starts in the division | [S_MB_USR_X]DivisionStartDate |
| MB TTP Activities
|
Division Leave Date | Enter the date the teacher left the division | [S_MB_USR_X]DivisionLeaveDate |
| MB TTP Activities
|
School Percent | Enter the teacher school work percent | [S_MB_SSF_X]SchoolPercent |
| MB Teacher Contract |
Exclude Teacher From Provincial Reporting | Check to exclude the teacher from the MB BEF K-8 Classroom and MB TTP Activities Reports. | [S_MB_USR_X]ExcludeFromReporting
|
| MB TTP Activities MB Teacher Contract MB BEF K-8 Classroom |
Editing MB Employment InformationManitoba Provincial Information - Employment Click NEW to add a new employment record, or click to edit an existing employment record. Only employment records associated with the logged in school can be edited. If the selected employment record is not associated with the logged in school, the data can be viewed but not modified or deleted. If logged into the district office, employment records can be edited regardless of school. Adding new employment records at the district office requires selecting the correct corresponding SchoolStaff instance (i.e. if teacher John Smith is teaching at school A and school B, the district office must switch to the “John Smith at school A” record to add new employment records for John Smith at school A). Employment records are sorted descending by start date but may be sorted as specified by the user. The data entry page checks for duplicate employment records based on SchoolStaff record and Position, with no overlapping dates. | ||||
Position | Select the staff member's position from the pop-up menu. Required. This value is used to check for duplicate records. | [S_MB_SSF_Employment_C]PositionCode |
| MB Teacher Employment |
Position Percent | Enter the staff member's percentage of time in this position. Required. | [S_MB_SSF_Employment_C]Percentage |
| MB Teacher Employment |
Position Start Date | Enter the date the staff member started the position. Required. This value is used to check for duplicate records. | [S_MB_SSF_Employment_C]StartDate |
| MB Teacher Employment |
Position End Date | If the staff member will leave or has left the position, enter the end date. Note: Position Start Date must be entered before you can enter the Position End Date. Required. | [S_MB_SSF_Employment_C]EndDate |
| MB Teacher Employment |
Position Leave Reason | If the the Position End Date is entered, select a Position Leave Reason. Note: Position Leave Reason is required when a Position End Date is entered. | [S_MB_SSF_Employment_C]LeaveReason |
| MB Teacher Employment |