State Reporting 22.9.2.0 Release Notes

Health Info Report: Version 1.1

The report is now updated to pull the data from Student Contacts.

A new “Digital Equity & Learning Preference Search” link is added to the special functions page and will allow users to search for Digital Equity & Learning Preference records using configurable filters.

The config files have been modified and are now only called through the re-initialization cycle. This will improve SRP startup times and avoid previously reported failures.

When the "Prevent Attendance page submit if blank attendance is used (PowerTeacher)" pref is checked on the Attendance Preferences page on the admin portal, the Sub Teacher is not able to submit attendance if blank attendance is used for Single day attendance and Seating Chart.

An issue was found in which selecting the Student Is Not Participating flag was not preventing Curricular Material Reimbursement Program Association Records from getting published. With this State Reporting Release, this issue has been resolved.

Ed-Fi 2022-23: SPED Evaluation and Service Publishing Updates:

• The below-mentioned new fields will be used for publishing the data elements:
  • For beginDate
    • If SpecialEdPlacement is not blank and not 58 then
      • The newly created Service Begin Date ([S_IN_STU_SE_EVALUATION_C]BeginDate) field is used if not blank
      • If the Service Begin Date is blank then the newly created IEP Review Date ([S_IN_STU_SE_EVALUATION_C]IEPReviewDate) field is used
    • if SpecialEdPlacement is blank or 58 then
      • The newly created Parental Consent Date ([S_IN_STU_SE_EVALUATION_C]ParentalConsentDate) field is used
  • For iepReviewDate:
    • The newly created IEP Review Date ([S_IN_STU_SE_EVALUATION_C]IEPReviewDate) field is used.
  • For lastEvaluationDate:
    • The newly created Last Evaluation Date ([S_IN_STU_SE_EVALUATION_C]LastEvaluationDate) field is used.
    • If blank then the newly created IEP Review Date ([S_IN_STU_SE_EVALUATION_C]IEPReviewDate) field is used
  • For firstStepsTransitionDate:
    • The newly created First Steps Transition Date ([S_IN_STU_SE_EVALUATION_C]FirstStepsTransitionDate) field is used.
  • For parentalConsentDate:
    • The newly created Parental Consent Date ([S_IN_STU_SE_EVALUATION_C]ParentalConsentDate) field is used.

Publishing Logic Updates with the new fields:

• The records get excluded from publishing if Exclude From Ed-Fi is set to Yes.
• Modification to the publishing for the Begin Date (also noted above):
  • If Special Education Placement is neither Blank nor 58 Undefined (Evaluation), then the Begin Date’s value is pulled from the newly added Service Begin Date ([S_IN_STU_SE_EVALUATION_C]BeginDate) field and if it is blank then the Begin Date is pulled from the IEP Review Date.
  • If Special Education Placement is Blank or 58 Undefined (Evaluation) then the Begin Date’s value is pulled from the newly added Parental Consent Date ([S_IN_STU_SE_EVALUATION_C]ParentalConsentDate) field.
• Records get published where the program’s End Date is null or greater than/equal to the start of the school year (July 1).
  • The end date’s value is pulled from the value filled in the newly modified Service Termination Date ([S_IN_STU_SE_EVALUATION_C]DateOfTermination) field, if it is not blank.
  • If the Service Termination Date is blank and sped placement is Blank or 58 Undefined (Evaluation) then the End Date’s Value is pulled from the newly added IEP Review Date ([S_IN_STU_SE_EVALUATION_C]IEPReviewDate) field.

Choice voucher publishing updates:

• The below-mentioned new fields will be used for publishing the data elements:
  • For beginDate:
    • The newly created Service Begin Date ([S_IN_STU_SE_EVALUATION_C]BeginDate) field is used.
      If the Service Begin Date is left blank then
    • The newly created IEP Review Date ([S_IN_STU_SE_EVALUATION_C]IEPReviewDate) field is used.
      If both are blank, then use the Entry Date from the school enrollment record.
  • For endDate:
    • The newly modified Service Termination Date ([S_IN_STU_SE_EVALUATION_C]DateOfTermination) field is used. If it is left blank until the end of the school year, use the school’s last date.

Publishing logic updates with the new fields:

• The records get excluded from publishing if Exclude From Ed-Fi is set to Yes.
• Other publishing logic, such as the selection of (99) Choice Voucher from the Special Education drop-down list remains as it is.

• With this State Reporting Release, the following changes are now available on the Accommodations Page (formerly known as TL/TA):
• We have renamed the following pages as the latest INDOE Guidelines:
  • TL/TA tab to Accommodations tab.
  • TL/TA Accommodations to Assessment Accommodations.
  • DOE-IR Exemptions to IR Exemptions
  • Under the Testing Information tab, Exclude From DOE-TA to Exclude From Ed-fi, which will be a checkbox.
• We have updated the Accommodations page as per the Instructions provided by the State. For full details, Accommodations refer to the page.
• For fields in the Accommodations, we have updated the field type, and the saved values will be Null or 1. Null is the default value.