State Reporting 21.3.2.0 Release Notes

The Snapshot reports are fixed now and the reports are running and showing the completed successfully status as expected.

The following updates have been made to the Learning Preferences functionality:

• Learning Preferences Code creation link is moved to District Setup page under the Code Sets link.
  • If a state has code sets disabled then the Learning Preferences Code creation link can be found at the last section under the Code Setup Header
• The Code Start Date & Code End Date are now editable.
• The Learning Preferences link at Student-Level is renamed to Digital Equity & Learning Preferences.
• When creating a new record, field values from the last record with the greatest Effective Date carry forward if present.
  • Fields that copy to a new record:
    • Internet In Residence
    • Internet Access
    • Internet Performance
    • Device Access
    • Device Type
    • Device Serial number
    • Paper Learning Packets

• Access to the Digital Equity & Learning Preferences link, at the student level, is now governed by a check box in the "Edit Security Group" page (path below).
  Path: Start page> System> Groups>[ select group ]
  Upon receiving the update, administrators must go into security groups and give the appropriate groups access to this page.
  Note: This security group setting is suppressed for ND and TX.

The following updates have been made to the Learning Preferences functionality:

• Learning Preferences Code creation link is moved to District Setup page under the Code Sets link.
• The Code Start Date & Code End Date are now editable.
• The Learning Preferences link at Student-Level is renamed Digital Equity & Learning Preferences.
• When creating a new record, field values from the last record with the greatest Effective Date carry forward if present.
  • Fields that copy to a new record:
    • Internet In Residence
    • Internet Access
    • Internet Performance
    • Device Access
    • Device Type
    • Device Serial number
    • Paper Learning Packets

Birth Country will now default to ‘USA’ when no value exists in the student record.

The Course Completion Mapping page is updated enabling users to now view existing mappings and also edit the existing mappings successfully.

It was found that the Ed-Fi Dashboard at times would show inconsistent counts with the data compared to what is in the database. This has been corrected so that the counts are accurate when refreshed.

Updated "Reset Publish Records" special operation to handle "Error" records published to the state's operational data store (ODS). This operation clears the erroneous records from the dashboard which has been already published successfully.

The operation now includes three new parameters:

• Param 1: Profile Name - indicates the Ed-Fi profile to process. Enter the exact profile name as shown on the dashboard or type "ALL" for all profiles.
• Param 2: School Year - indicates the school year to process. Enter the school year or type "ALL" for all school years.
• Param 3: Resource Name - indicates the resource to process. Enter resource name or type "ALL" for all resources.

A new resource for Ed-Fi is created to enable publishing of Locations and Class periods from the Organization Setup Category.

Students resource is updated to use the child tables on the AD tab while publishing records. This is applicable for the following fields:

1. Receives 504 Services
2. Student of Active Duty Parent or Guardian
3. Unaccompanied Youth
4. Foster Care
5. Homeless

IN LM Tab: Version 5.6

The LM tab is updated to include the following new codes for Country of Origin:

• 195: Aruba
• 197: Palestine
• 198: Kosovo
• USA: United States of America

Also, the County of Origin and Date of Entry into US School fields are now mandatory, if Non-U.S. Origin field is set to YES.

A new tab to track Homebound data (HB Tab) is now available on State/Province - IN student page. The data entered or displayed in this tab is used to generate records for the DOE-HB report.

Homebound/Hospitalized (DOE-HB) Report: Version 1.0

A new extract "Homebound/Hospitalized (DOE-HB) Report" is added to the Student Demographics section on the State Reporting Tab. This report gathers data to calculate State Tuition Support-SPED for students who receive instruction at home or at a hospital due to injury or illness.

A new field 'Medium of Instruction' is added to the Indiana State Information part of the Sections page. The values in this field are populated based on the "MediumOfInstructionType" descriptor. After the descriptors are downloaded from the state, the following values are displayed in the field:

• Blank (default)
• Face-to-face instruction
• Technology-based instruction in the classroom
• Virtual/On-line distance learning