Setup Summary

1. Set up Calendar Membership Types via Start Page > District Setup > Calendar Membership Types
2. Identify the largest group of students in each school with the same schedule and school dates.
3. Set up the school calendar for this majority group of students via Start Page > School Setup > Calendar Setup.
4. Assign the appropriate Calendar Membership Type to each weekday in the calendar. You must also assign the appropriate Day, Schedule, In Session, and Membership value to each day.
5. Identify all of the student groups in your school who do not follow the schedule defined in the school calendar (steps 3 and 4, above).
6. Create a unique district calendar for each unique student schedule and school year via Start Page > District Setup > District Info > Click HERE to Create/Edit Idaho District Calendar Information > New.
7. Enter a Calendar Number, Calendar Name, and Calendar Type for each district calendar. Choose the Default School Calendar.
8. If the calendar type selected is Kindergarten, then you must choose a Kindergarten Session Type.
9. The Notes field is required for Kindergarten Sessions types of 7, 8 or 9.
10. If the Calendar Type is A, SA, or DR, select the Max Hours checkbox.
11. Assign a default district calendar to each school via Start Page > District Setup > Schools/School Info > Edit School Default District Calendar. Assign the district calendar that applies to the majority of students in the school.
12. Assign the appropriate Year value to the calendar record.
13. For each district calendar, define all days that are different from the school calendar (assigned in step 8) via Start Page > District Setup > District Info > Click HERE to Create/Edit Idaho District Calendar Information > ID District Calendar Days > New.
14. Enter the date and choose the amount of time for each time type.
    • The values entered in the Instructional Time column represents the 'maximum' attendance credit a student can earn on the specified date.
    • For full-time students, instruction time is in increments of 0.5 or 1.0 and the combined total for all time types on a single day cannot exceed 1.0.
    • For half-time kindergarten students, instruction time is in increments of 0.25 or 0.5 and the total for all time types cannot exceed 0.5.
    • For alternative schools or 'dual enrolled' students, instruction time is in hourly increments of 1.0 through 12 and the total for all time types cannot exceed 12.
15. In cases where the default district calendar for a school does not apply to all students enrolled in that school, the appropriate calendar ID must be assigned to these students individually via: Start Page > Student > State/Province - ID > Student Information > District Calendar ID.

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