School Setup
Introduction
The following data elements are required for school setup. The first two pages of navigation are removed for brevity:
Start Page > School Setup.
On the Start Page, click the School link. The school list appears.
Choose a school. The school Start Page appears.
Click School. The School Setup page appears.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
---|---|---|---|---|
Entering Attendance CodesAttendance Codes | ||||
Code | Enter the attendance code abbreviation. | [Attendance_Code]Att_Code | N/A | Required Setup |
Description | Enter the attendance code description. | [Attendance_Code]Description | N/A | Required Setup |
Presence Status | Select Present or Absent as the presence status. | [Attendance_Code]Presence_Status_CD | N/A | Required Setup |
Points | Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades. | [Attendance_Code]Course_Credit_Points | N/A | Optional Setup |
Teacher can assign | Choose Yes or No to determine whether the teacher can assign the attendance code. | [Attendance_Code]Assignment_Filter_YN | N/A | Required Setup |
Earns ADA credit | Select whether the attendance code affects attendance calculation. | [Attendance_Code]Calculate_ADA_YN | N/A | Required Setup |
Counts toward membership | Select whether the attendance code affects membership calculation. | [Attendance_Code]Calculate_ADM_YN | N/A | Required Setup |
Sort Order | Choose the sort order to determine where the code displays on the page. | [Attendance_Code]SortOrder | N/A | Required Setup |
Editing Attendance Code CategoriesAttendance Code Categories Attendance code categories are associated with a specific school, but not a specific school year, and are copied from year to year. | ||||
Code | Enter the attendance code category abbreviation. | [Code_Entity]CE_Code | N/A | Required Setup |
Name | Enter the name of the attendance code category. | [Code_Entity]External_Name | N/A | Required Setup |
Description | Enter a description for the attendance code category. | [Code_Entity]Description | N/A | Required Setup |
Sort Order for display | Choose the sort order to determine where the attendance code category displays on the page. | [Code_Entity]SortOrder | N/A | Required Setup |
Excused Absent Code Category Indicator | Select to indicate this is an excused absent code category. | [S_ID_CDE_X]ExcusedAbsentInd | 1 | Student Attendance report |
Entering Attendance Conversions | ||||
Editing Attendance ConversionsAttendance Conversions > New/Edit > Attendance Conversion | ||||
Name | Enter the attendance conversion name. | [Attendance_Conversion]Name | N/A | Required Setup |
Defining Period-To-Day Attendance ConversionAttendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion | ||||
Day Attendance Value | Enter the day attendance value for the period-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=periodday [Attendance_Conversion_Items] Attendance_Value | N/A | Required for schools using meeting attendance |
Editing Code-To-Day Attendance ConversionAttendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion | ||||
Code | The code for the code-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Input_Value The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table. | N/A | Required for school using daily attendance |
Day Attendance Value | Enter the day attendance value for the code-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeday [Attendance_Conversion_Items] Attendance_Value | N/A | Required for school using daily attendance |
Entering Time ValuesAttendance Conversions > [None/Defined] > Time | ||||
Minutes Present | Enter the minutes present for the time-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=timeday [Attendance_Conversion_Items]Input_Value | N/A | Required for school using time attendance |
Day Attendance Value | Enter the day attendance value for the time attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=timeday [Attendance_Conversion_Items] Attendance_Value | N/A | Required for school using time attendance |
Entering Full-Time EquivalenciesFull-Time Equivalencies (FTE) | ||||
Name | Enter the FTE name. | [FTE]Name | N/A | Required Setup |
Default Attendance Mode | Choose the default attendance mode for the FTE. | [FTE]Dflt_Att_Mode_Code | N/A | Required Setup |
Default Attendance Conversion | Choose the default attendance conversion for the FTE. | [FTE]Dflt_Conversion_Mode_Code | N/A | Required Setup |
Setting Attendance PreferencesPreferences | ||||
Attendance Recording Methods | Select the appropriate types of attendance for this school. | [Prefs]Value [Prefs]Name=ATT_RecordModeMeeting [Prefs]Name=ATT_RecordModeDaily | N/A | Required Setup |
Count these codes for period conversion | Choose the [Absences/Presents] codes to be counted for period conversion. This option determines whether to count present or absent codes for period-to-day attendance conversions. | [Prefs]Value [Prefs]Name=ATT_CalcCntPresentsAbsences | N/A | Required Setup |
Editing Bell SchedulesBell Schedules | ||||
Name | Enter the bell schedule name. | [Bell_Schedule]Name | N/A | Required Setup |
Attendance Conversion Method | Choose the attendance conversion method for the bell schedule. | [Bell_Schedule]Attendance_Conversion_ID | N/A | Required Setup |
Defining the School CalendarCalendar Setup Additional fields may be required for calendar setup. See the System Administrator User Guide on PowerSource for more information. | ||||
Date | The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year. | [Calendar_Day]Date | 10 | District Calendars Student Attendance |
Day | Choose the appropriate cycle day. | [Calendar_Day]Cycle_Day_ID | N/A | Required Setup |
Schedule | Choose the appropriate bell schedule. | [Calendar_Day]Bell_Schedule_ID | N/A | Required Setup |
Tracks | Check the appropriate tracks. | [Calendar_Day]A, B, C, D, E, F | N/A | District Calendar Student Attendance *Required if the school uses tracks |
In Sess | Select to count the calendar day in attendance calculations. To take attendance for a group of students who are on campus on a non in-session day (such as Freshman Orientation), select this checkbox and set the Type field below to Vacation (11). The day will show as a non-instructional day in the District Calendar extract but will not be reported in the Student Attendance extract. | [Calendar_Day]InSession | N/A | Required Setup |
Memb Value | Enter the membership value for the calendar day to use when calculating membership. The value is typically 1 for each day. The value in the Memb Value field is critical for accurate District Calendar reporting. | [Calendar_Day]MembershipValue | N/A | Required Setup |
Type | Choose the applicable calendar membership type.
| [Calendar_Day]Type | 4 | District Calendars |
Note | Enter a note to describe the calendar day. | [Calendar_Day]Note | 250 | District Calendars |
Defining District CoursesCourses Courses > [select course] > Edit Course District Information | ||||
Exclude From State Reporting | Select Yes if you want this course to be excluded from state reporting. If Yes is selected, the course's sections are still included in state reporting unless Exclude From State Reporting is selected on the section's page. | [S_ID_CRS_X]State_ExcludeFromReporting | 1 | Student Course Enrollment Staff Assignments |
ISAT Course Type | Choose the course type. Valid values:
| [S_ID_CRS_X]ISAT_Type | N/A | ISAT |
ISEE Course Type* | Choose the course type. Required field. Valid values:
| [S_ID_CRS_X]CourseType | 1 | Student Course Enrollment |
Professional Technical Education Status | Select to indicate that the course has a professional technical education status. | [S_ID_CRS_X]PTE | 1 | ISAT |
State Course Code* | Enter the five-digit state course code. Only course codes for the current year are available for selection; however, previous year course codes (beginning with 2018-2019) are archived and can be reported by selecting the previous school year from the Term drop-down list before running the report. | [S_ID_CRS_X]CourseCode | 5 | Student Course Enrollment Staff Assignments |
Dual Credit* | Choose Yes or No to indicate the course’s dual credit status. This field is required. | [S_ID_CRS_X]DualCredit | 1 | Student Course Enrollment |
$ per credit paid for class | Enter the dollar amount, per college credit, the course costs. Only applicable for students earning dual credit. | [S_ID_CRS_X]Amtcredit | 3 | Student Course Enrollment |
College Issuing Credit | Select the college issuing the credit. Only applicable for students earning dual credit. | [S_ID_CRS_X]CollegeID | 4 | Student Course Enrollment |
College Credits Offered | Enter the number of college credits that are being offered to students who complete this course. Only applicable for students earning dual credit. | [S_ID_CRS_X]CollegeCredits | 1 | Student Course Enrollment |
AP Course* | Choose Yes or No to indicate the course’s Advanced Placement curriculum status. This field is required. | [S_ID_CRS_X]AP | 1 | Student Course Enrollment |
IB Course* | Choose Yes or No to indicate the course’s International Baccalaureate program status. This field is required. | [S_ID_CRS_X]IB | 1 | Student Course Enrollment |
Class Level* | Choose the class level targeted for the class. This field is required. Valid values:
| [S_ID_CRS_X]ClassLevel | 1 | Staff Assignments |
Instructional Setting* | Choose the instructional setting type for the class. This field is required. Valid values:
| [S_ID_CRS_X]InstructionalSetting | 2 | Staff Assignments |
Course Standards* | Choose the standards used for the content of the class. This field is required. Valid values:
| [S_ID_CRS_X]CourseStandards | 1 | Staff Assignments |
Adding Civil Rights Data Collection InformationCourses > Edit Course District Information > Civil Rights Data Collection | ||||
Course Type | Select which course type best suits this course. Valid values (value in parenthesis will be the saved value):
| [S_ID_CRS_CRDC_X]CourseType | 1 | Civil Rights Data Collection |
Defining Cycle DaysCycle Days | ||||
Day Letter | The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year. | [Cycle_Day]Letter | N/A | Required Setup |
Day Abbreviation | Enter the day abbreviation. | [Cycle_Day]Abbreviation | N/A | Required Setup |
Day Name | Enter the day name. | [Cycle_Day]Day_Name | N/A | Required Setup |
Entering PeriodsPeriods | ||||
Period Number | The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year. | [Period]Period_Number | N/A | Required Setup |
Period Abbreviation | Enter the period abbreviation. | [Period]Abbreviation | N/A | Required Setup |
Period Name | Enter the period name. | [Period]Name | N/A | Required Setup |
Defining Course SectionsSections Sections > [select course] > [select section] > Edit Section | ||||
Course Number | Enter the course number for the section. | [Sections]Course_Number | 5 | Required Setup |
Term | Choose the term for the section. | [Sections]TermID | N/A | Required Setup |
Schedule | Select the meeting schedule for the section. | [Sections]Expression [Section_Meeting]SectionID=[Sections]ID | 10 | Student Course Enrollment Staff Assignments IRI |
Teacher | Choose the teacher for the section. | [Sections]Teacher | N/A | Required Setup |
Section Number | Enter the section number. | [Sections]Section_Number | N/A | Required Setup |
Grade Level | Enter the grade level associated with this section. | [Sections]Grade_Level | N/A | Staff Assignments |
Exclude From State Reporting? | Choose Yes if the section should be excluded from state reporting. Use this option to exclude specific sections of a course. To exclude all sections, select this option on the course's page. | [Sections]Exclude_State_Rpt_YN | 1 | Student Course Enrollment Staff Assignments |
Grade Level Override | Choose the grade level override for the class. | [S_ID_SEC_X]GradeLevel | 2 | Staff Assignments |
ISEE Course Type | Choose the course type. Valid values:
If blank, the value reported is from the ISEE Course Type on the course's page. | [S_ID_SEC_X]CourseType | 1 | Student Course Enrollment |
State Course Code Override | Enter the state course code. If populated, this value overrides the code entered on the course's page. | [S_ID_SEC_X]CourseCode | 5 | Student Course Enrollment Staff Assignments |
8 in 6 Course Cost | Enter the course cost for students participating in the 8 in 6 program. This field must have a value for a section to be counted as an 8 in 6 section. | [S_ID_SEC_X]Eightin6CourseCost | 3 | Student Course Enrollment |
Dual Credit | Choose Yes or No to indicate the course’s dual credit status. | [S_ID_SEC_X]DualCredit | 1 | Student Course Enrollment |
$ per credit paid for class | Enter the dollar amount, per college credit, the course costs. Only applicable for students earning dual credit. | [S_ID_SEC_X]Amtcredit | 3 | Student Course Enrollment |
College Issuing Credit | Select the college issuing the credit. Only applicable for students earning dual credit. | [S_ID_SEC_X]CollegeID | 4 | Student Course Enrollment |
College Credits Offered | Enter the number of college credits that are being offered to students who complete this course. Only applicable for students earning dual credit. | [S_ID_SEC_X]CollegeCredits | 1 | Student Course Enrollment |
AP Course | Choose Yes or No to indicate the course’s Advanced Placement curriculum status. | [S_ID_SEC_X]AP | 1 | Student Course Enrollment |
IB Course | Choose Yes or No to indicate the course’s International Baccalaureate program status. | [S_ID_SEC_X]IB | 1 | Student Course Enrollment |
Minutes Per Week | Enter the total minutes per week. This field is required. | [S_ID_SEC_X]MinsWeek | 4 | Student Course Enrollment |
Class Level | Choose the class level targeted for the class. If blank, the value reported is from the Class Level on the Courses page Valid values:
| [S_ID_SEC_X]ClassLevel | 1 | Staff Assignments |
Instructional Setting | Choose the instructional setting type for the class. If blank, the value reported is from the Instructional Setting on the Courses page. Valid values:
| [S_ID_SEC_X]InstructionalSetting | 2 | Staff Assignments |
Course Standards | Choose the standards used for the content of the class. If blank, the value reported is from the Course Standards on the Courses page. Valid values:
| [S_ID_SEC_X]CourseStandards | 1 | Staff Assignments |
Editing Civil Rights Data Collection InformationSections > Civil Rights Data Collection | ||||
Single-Gender Section | Indicate whether this is a single-gender section. Valid values:
| [S_SEC_CRDC_X]SingleSexCode | 1 | Civil Rights Data Collection |
Information for the teacher (district employee/proctor) assigned above: [teacher name] | ||||
Teaching Role | Choose the primary role for the teacher of the class. Valid values:
| [S_ID_SEC_X]TeachingRole | 1 | Staff Assignments |
Assignment Code | Enter the assignment code number or description and choose an option. This field is required. | [S_ID_SEC_X]AssignmentCode [S_ID_SEC_X]CourseCode [S_ID_CRS_X]CourseCode (displayed for reference only) | 6 | Student Course Enrollment Staff Assignments |
FTE | Enter the teacher’s FTE. This field is required. | [S_ID_SEC_X]FTE | 4 | Staff Assignments |
Assignment Start Date | Enter the teacher’s assignment start date. This field is required. | [S_ID_SEC_X]StartDate | 10 | Staff Assignments |
Assignment End Date | Enter the teacher’s assignment end date. This field is required. | [S_ID_SEC_X]EndDate | 10 | Staff Assignments |
Contract Number | Choose the contract number. Valid values:
| [S_ID_SEC_X]ContractNo | 1 | Staff Assignments |
Non-certified Rate | Enter the non-certified rate. Valid values: 0 – 999.99 | [S_ID_SEC_X]NonCertRate | 6 | Staff Assignments |
Non-certified Hours per week | Enter the number of non-certified hours per week. Valid values: 0 – 99.99 | [S_ID_SEC_X]NonCertHours | 4 | Staff Assignments |
Non-certified Weeks | Enter the number of non-certified weeks. Valid values: 0 – 52 | [S_ID_SEC_X]NonCert_Weeks | 2 | Staff Assignments |
Information for a second teacher assigned to this section: [teacher name] | ||||
Second Teacher Idaho Staff ID | Enter the second teacher’s staff ID number. | [S_ID_SEC_X]CoTeachStaffId | 10 | Staff Assignments Student Course Enrollment |
Second Teacher Teaching Role | Choose the primary role for the second teacher of the class. Valid values:
| [S_ID_SEC_X]CoTeachTeachingRole | 1 | Staff Assignments |
Second Teacher FTE | Enter the second teacher’s FTE. | [S_ID_SEC_X]CoTeachFTE | 4 | Staff Assignments |
Second Teacher Assignment Start Date | Enter the teacher’s assignment start date. | [S_ID_SEC_X]CoTeachStartDate | 10 | Staff Assignments |
Second Teacher Assignment End Date | Enter the teacher’s assignment end date. | [S_ID_SEC_X]CoTeachEndDate | 10 | Staff Assignments |
Second Teacher Contract Number | Choose the contract number. Valid values:
| [S_ID_SEC_X]CoTeachContractNo | 1 | Staff Assignments |
Second Teacher Non-Certified Rate | Enter the non-certified rate. Valid values: 0 – 999.99 | [S_ID_SEC_X]CoTeachNonCertRate | 6 | Staff Assignments |
Second Teacher Non-Certified Hours per week | Enter the number of non-certified hours per week. Valid values: 0 – 99.99 | [S_ID_SEC_X]CoTeachNonCertHours | 4 | Staff Assignments |
Second Teacher Weeks | Enter the number of non-certified weeks. Valid values: 0 – 52 | [S_ID_SEC_X]CoTeachNonCert_Weeks | 2 | Staff Assignments |
Information for a third teacher assigned to this section: [teacher name] | ||||
Third Teacher Idaho Staff ID | Enter the third teacher’s staff ID number. | [S_ID_SEC_X]CoTeach2StaffID | 10 | Staff Assignments Student Course Enrollment |
Third Teacher Teaching Role | Choose the primary role for the third teacher of the class. Valid values:
| [S_ID_SEC_X]CoTeach2TeachingRole | 1 | Staff Assignments |
Third Teacher FTE | Enter the third teacher’s FTE. | [S_ID_SEC_X]CoTeach2FTE | 4 | Staff Assignments |
Third Teacher Assignment Start Date | Enter the teacher’s assignment start date. | [S_ID_SEC_X]CoTeach2StartDate | 10 | Staff Assignments |
Third Teacher Assignment End Date | Enter the teacher’s assignment end date. | [S_ID_SEC_X]CoTeach2EndDate | 10 | Staff Assignments |
Third Teacher Contract Number | Choose the contract number. Valid values:
| [S_ID_SEC_X]CoTeach2ContractNo | 1 | Staff Assignments |
Third Teacher Non-Certified Rate | Enter the non-certified rate. Valid values: 0 – 999.99 | [S_ID_SEC_X]CoTeach2NonCertRate | 6 | Staff Assignments |
Third Teacher Non-Certified Hours per week | Enter the number of non-certified hours per week. Valid values: 0 – 99.99 | [S_ID_SEC_X]CoTeach2NonCertHours | 4 | Staff Assignments |
Third Teacher Non-Certified Weeks | Enter the number of non-certified weeks. Valid values: 0 – 52 | [S_ID_SEC_X]CoTeach2NonCert_Weeks | 2 | Staff Assignments |
Information for Out of District Provider | ||||
Provider School | Choose the institution name of a non-regular course. | [S_ID_SEC_X]ProviderSchool | 40 | Student Course Enrollment |
Provider School Name | Enter the school name. This field appears and is mandatory if the Provider School code is 0999 or 9999. | [S_ID_SEC_X]ProviderSchoolName | ||
Provider Instructor 1 | If this is a non-regular course, enter the teacher’s EDU ID. | [S_ID_SEC_X]ProviderInstructor1 | 10 | Student Course Enrollment |
Provider Instructor 1 Name | Enter the teacher’s name. | [S_ID_SEC_X]ProviderInstructor1Name | 40 | Student Course Enrollment |
Provider Instructor 2 | If this is a non-regular course, enter the second teacher’s EDU ID. | [S_ID_SEC_X]ProviderInstructor2 | 10 | Student Course Enrollment |
Provider Instructor 2 Name | Enter the second teacher’s name. | [S_ID_SEC_X]ProviderInstructor2Name | 40 | Student Course Enrollment |
Contract in Place | Choose Yes or No to indicate | [S_ID_SEC_X]CourseContract | 1 | Student Course Enrollment |
Enrollment HistorySchool Enrollment, Enrollment History, Edit Current/Previous Enrollment | ||||
On School Grounds
| Select Yes or No to indicate whether the current year enrolled K-12 students received majority of their instruction at a physical facility owned or leased by the reporting LEA. Valid values:
| [S_ID_SCH_X]ON_SCH_GROUNDS | 1 | Student Demographics |
Defining Years & TermsYears & Terms > New Years & Terms > Edit Terms | ||||
Name | Enter the name of the term. | [Terms]Name | N/A | Required Setup |
Abbreviation | Enter an abbreviation for the term. | [Terms]Abbreviation | N/A | Required Setup |
First Day of Term | Enter the first day of the term. | [Terms]FirstDay | N/A | Required Setup |
Last Day of Term | Enter the last day of the term. | [Terms]LastDay | N/A | Required Setup |
Deprecated Fields | ||||
Tech Prep* | Select Yes or No if this is a tech prep course. This field is required. | [S_ID_SEC_X]TechPrep | 1 | Student Course Enrollment |
Second Teacher Assignment Code | Enter the assignment code number or description and choose an option. | Code[S_ID_SEC_X]CoTeachAssignmentCode | 6 | Staff Assignments |
Third Teacher Assignment Code | Enter the assignment code number or description and choose an option. | Code[S_ID_SEC_X]CoTeach2AssignmentCode | 6 | Staff Assignments |