School Setup

Entering Attendance Codes

Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

N/A

Required Setup

Description

Enter the attendance code description.

[Attendance_Code]Description

N/A

Required Setup

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

N/A

Required Setup

Points

Enter the number of points associated with the attendance code – can be used to withhold credit when awarding grades.

[Attendance_Code]Course_Credit_Points

N/A

Optional Setup

Teacher can assign

Choose Yes or No to determine whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

N/A

Required Setup

Earns ADA credit

Select whether the attendance code affects attendance calculation.

[Attendance_Code]Calculate_ADA_YN

N/A

Required Setup

Counts toward membership

Select whether the attendance code affects membership calculation.

[Attendance_Code]Calculate_ADM_YN

N/A

Required Setup

Sort Order

Choose the sort order to determine where the code displays on the page.

[Attendance_Code]SortOrder

N/A

Required Setup

Editing Attendance Code Categories

Attendance Code Categories

Attendance code categories are associated with a specific school, but not a specific school year, and are copied from year to year.

Code

Enter the attendance code category abbreviation.

[Code_Entity]CE_Code

N/A

Required Setup

Name

Enter the name of the attendance code category.

[Code_Entity]External_Name

N/A

Required Setup

Description

Enter a description for the attendance code category.

[Code_Entity]Description

N/A

Required Setup

Sort Order for display

Choose the sort order to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

N/A

Required Setup

Excused Absent Code Category Indicator

Select to indicate this is an excused absent code category.

[S_ID_CDE_X]ExcusedAbsentInd

1

Student Attendance report

Entering Attendance Conversions

Editing Attendance Conversions

Attendance Conversions > New/Edit > Attendance Conversion

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

N/A

Required Setup

Defining Period-To-Day Attendance Conversion

Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=periodday

[Attendance_Conversion_Items] Attendance_Value

N/A

Required for schools using meeting attendance

Editing Code-To-Day Attendance Conversion

Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Code

The code for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

N/A

Required for school using daily attendance

Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items] Attendance_Value

N/A

Required for school using daily attendance

Entering Time Values

Attendance Conversions > [None/Defined] > Time

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value

N/A

Required for school using time attendance

Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items] Attendance_Value

N/A

Required for school using time attendance

Entering Full-Time Equivalencies

Full-Time Equivalencies (FTE)

Name

Enter the FTE name.

[FTE]Name

N/A

Required Setup

Default Attendance Mode

Choose the default attendance mode for the FTE.

[FTE]Dflt_Att_Mode_Code

N/A

Required Setup

Default Attendance Conversion

Choose the default attendance conversion for the FTE.

[FTE]Dflt_Conversion_Mode_Code

N/A

Required Setup

Setting Attendance Preferences

Preferences

Attendance Recording Methods

Select the appropriate types of attendance for this school.

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Name=ATT_RecordModeDaily

N/A

Required Setup

Count these codes for period conversion

Choose the [Absences/Presents] codes to be counted for period conversion.

This option determines whether to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences

N/A

Required Setup

Editing Bell Schedules

Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

N/A

Required Setup

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule.

[Bell_Schedule]Attendance_Conversion_ID

N/A

Required Setup

Defining the School Calendar

Calendar Setup

Additional fields may be required for calendar setup. See the System Administrator User Guide on PowerSource for more information.

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.

[Calendar_Day]Date

10

District Calendars

Student Attendance

Day

Choose the appropriate cycle day.

[Calendar_Day]Cycle_Day_ID

N/A

Required Setup

Schedule

Choose the appropriate bell schedule.

[Calendar_Day]Bell_Schedule_ID

N/A

Required Setup

Tracks

Check the appropriate tracks.

[Calendar_Day]A, B, C, D, E, F

N/A

District Calendar

Student Attendance

*Required if the school uses tracks

In Sess

Select to count the calendar day in attendance calculations.

To take attendance for a group of students who are on campus on a non in-session day (such as Freshman Orientation), select this checkbox and set the Type field below to Vacation (11). The day will show as a non-instructional day in the District Calendar extract but will not be reported in the Student Attendance extract.

[Calendar_Day]InSession

N/A

Required Setup

Memb Value

Enter the membership value for the calendar day to use when calculating membership. The value is typically 1 for each day.

The value in the Memb Value field is critical for accurate District Calendar reporting.

[Calendar_Day]MembershipValue

N/A

Required Setup

Type

Choose the applicable calendar membership type.

• The value in the Type field is critical for accurate District Calendar reporting.

• If more than one Type applies to a day, create the day in the district calendar.

• To take attendance for a group of students who are on campus on a non in-session day (such as Freshman Orientation), select the In Sess checkbox and set the Type to Vacation (11). The day will show as a non-instructional day in the District Calendar extract but will not be reported in the Student Attendance extract.

[Calendar_Day]Type

4

District Calendars

Note

Enter a note to describe the calendar day.

[Calendar_Day]Note

250

District Calendars

Defining District Courses

Courses

Courses > [select course] > Edit Course District Information

Exclude From State Reporting

Select Yes if you want this course to be excluded from state reporting.

If Yes is selected, the course's sections are still included in state reporting unless Exclude From State Reporting is selected on the section's page.

[S_ID_CRS_X]State_ExcludeFromReporting

1

Student Course Enrollment

Staff Assignments

ISAT Course Type

Choose the course type.

Valid values:

• RD – Reading

• MT – Mathematics

• LU – Language Usage

• SC – Science

[S_ID_CRS_X]ISAT_Type

N/A

ISAT

ISEE Course Type*

Choose the course type. Required field.

Valid values:

• R – Regular Class (this is the default value)

• I – Independent Study

• C – Correspondence Course

• V – IDLA/Virtual/Distance Course

[S_ID_CRS_X]CourseType

1

Student Course Enrollment

Professional Technical Education Status

Select to indicate that the course has a professional technical education status.

[S_ID_CRS_X]PTE

1

ISAT

State Course Code*

Enter the five-digit state course code.

Only course codes for the current year are available for selection; however, previous year course codes (beginning with 2018-2019) are archived and can be reported by selecting the previous school year from the Term drop-down list before running the report.

[S_ID_CRS_X]CourseCode

5

Student Course Enrollment

Staff Assignments

Dual Credit*

Choose Yes or No to indicate the course’s dual credit status. This field is required.

[S_ID_CRS_X]DualCredit

1

Student Course Enrollment

$ per credit paid for class

Enter the dollar amount, per college credit, the course costs.

Only applicable for students earning dual credit.

[S_ID_CRS_X]Amtcredit

3

Student Course Enrollment

College Issuing Credit

Select the college issuing the credit.

Only applicable for students earning dual credit.

[S_ID_CRS_X]CollegeID

4

Student Course Enrollment

College Credits Offered

Enter the number of college credits that are being offered to students who complete this course.

Only applicable for students earning dual credit.

[S_ID_CRS_X]CollegeCredits

1

Student Course Enrollment

AP Course*

Choose Yes or No to indicate the course’s Advanced Placement curriculum status.

This field is required.

[S_ID_CRS_X]AP

1

Student Course Enrollment

IB Course*

Choose Yes or No to indicate the course’s International Baccalaureate program status.

This field is required.

[S_ID_CRS_X]IB

1

Student Course Enrollment

Class Level*

Choose the class level targeted for the class.

This field is required.

Valid values:

• B - Basic or Remedial

• E - Enriched or Advanced

• G - General or Regular (this is the default value)

• H - Honors (Gifted and Talented)

• T - Professional Technical

[S_ID_CRS_X]ClassLevel

1

Staff Assignments

Instructional Setting*

Choose the instructional setting type for the class.

This field is required.

Valid values:

• Blank (default)

• RC - Regular Classroom (this is the default value)

• RR - Resource Room

• SC - Self-Contained Classroom

• CT - Co Taught

• ES - Sheltered English Class

[S_ID_CRS_X]InstructionalSetting

2

Staff Assignments

Course Standards*

Choose the standards used for the content of the class.

This field is required.

Valid values:

• S - State Achievement Standards (this is the default value)

• A - Alternate Standards

[S_ID_CRS_X]CourseStandards

1

Staff Assignments

Adding Civil Rights Data Collection Information

Courses > Edit Course District Information > Civil Rights Data Collection

Course Type

Select which course type best suits this course.

Valid values (value in parenthesis will be the saved value):

• (1) - Algebra I

• (2) - Algebra II

• (3) - Geometry

• (4) - Calculus

• (5) - Advanced Math

• (6) - Other Math

• (7) - Biology

• (8) - Chemistry

• (9) - Physics

• (10) - General Science

• (11) - English, Reading, Lang Arts

• (12) - Other Subjects

[S_ID_CRS_CRDC_X]CourseType

1

Civil Rights Data Collection

Defining Cycle Days

Cycle Days

Day Letter

The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Cycle_Day]Letter

N/A

Required Setup

Day Abbreviation

Enter the day abbreviation.

[Cycle_Day]Abbreviation

N/A

Required Setup

Day Name

Enter the day name.

[Cycle_Day]Day_Name

N/A

Required Setup

Entering Periods

Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

N/A

Required Setup

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

N/A

Required Setup

Period Name

Enter the period name.

[Period]Name

N/A

Required Setup

Defining Course Sections

Sections

Sections > [select course] > [select section] > Edit Section

Course Number

Enter the course number for the section.

[Sections]Course_Number

5

Required Setup

Term

Choose the term for the section.

[Sections]TermID

N/A

Required Setup

Schedule

Select the meeting schedule for the section.

[Sections]Expression

[Section_Meeting]SectionID=[Sections]ID

10

Student Course Enrollment

Staff Assignments

IRI

Teacher

Choose the teacher for the section.

[Sections]Teacher

N/A

Required Setup

Section Number

Enter the section number.

[Sections]Section_Number

N/A

Required Setup

Grade Level

Enter the grade level associated with this section.

[Sections]Grade_Level

N/A

Staff Assignments

Exclude From State Reporting?

Choose Yes if the section should be excluded from state reporting.

Use this option to exclude specific sections of a course. To exclude all sections, select this option on the course's page.

[Sections]Exclude_State_Rpt_YN

1

Student Course Enrollment

Staff Assignments

Grade Level Override

Choose the grade level override for the class.

[S_ID_SEC_X]GradeLevel

2

Staff Assignments

ISEE Course Type

Choose the course type.

Valid values:

• R – Regular Class

• I – Independent Study

• C – Correspondence Course

• V – IDLA/Virtual/Distance Course

If blank, the value reported is from the ISEE Course Type on the course's page.

[S_ID_SEC_X]CourseType

1

Student Course Enrollment

State Course Code Override

Enter the state course code.

If populated, this value overrides the code entered on the course's page.

[S_ID_SEC_X]CourseCode

5

Student Course Enrollment

Staff Assignments

8 in 6 Course Cost

Enter the course cost for students participating in the 8 in 6 program.

This field must have a value for a section to be counted as an 8 in 6 section.

[S_ID_SEC_X]Eightin6CourseCost

3

Student Course Enrollment

Dual Credit

Choose Yes or No to indicate the course’s dual credit status.

[S_ID_SEC_X]DualCredit

1

Student Course Enrollment

$ per credit paid for class

Enter the dollar amount, per college credit, the course costs.

Only applicable for students earning dual credit.

[S_ID_SEC_X]Amtcredit

3

Student Course Enrollment

College Issuing Credit

Select the college issuing the credit.

Only applicable for students earning dual credit.

[S_ID_SEC_X]CollegeID

4

Student Course Enrollment

College Credits Offered

Enter the number of college credits that are being offered to students who complete this course.

Only applicable for students earning dual credit.

[S_ID_SEC_X]CollegeCredits

1

Student Course Enrollment

AP Course

Choose Yes or No to indicate the course’s Advanced Placement curriculum status.

[S_ID_SEC_X]AP

1

Student Course Enrollment

IB Course

Choose Yes or No to indicate the course’s International Baccalaureate program status.

[S_ID_SEC_X]IB

1

Student Course Enrollment

Minutes Per Week

Enter the total minutes per week.

This field is required.

[S_ID_SEC_X]MinsWeek

4

Student Course Enrollment

Class Level

Choose the class level targeted for the class.

If blank, the value reported is from the Class Level on the Courses page

Valid values:

• B - Basic or Remedial

• E - Enriched or Advanced

• G - General or Regular (this is the default value)

• H - Honors (Gifted and Talented)

• T - Professional Technical

[S_ID_SEC_X]ClassLevel

1

Staff Assignments

Instructional Setting

Choose the instructional setting type for the class. If blank, the value reported is from the Instructional Setting on the Courses page.

Valid values:

• RC - Regular Classroom (this is the default value)

• RR - Resource Room

• SC - Self-Contained Classroom

• CT - Co Taught

• ES - Sheltered English Class

[S_ID_SEC_X]InstructionalSetting

2

Staff Assignments

Course Standards

Choose the standards used for the content of the class. If blank, the value reported is from the Course Standards on the Courses page.

Valid values:

• S - State Achievement Standards (this is the default value)

• A - Alternate Standards

[S_ID_SEC_X]CourseStandards

1

Staff Assignments

Editing Civil Rights Data Collection Information

Sections > Civil Rights Data Collection

Single-Gender Section

Indicate whether this is a single-gender section.

Valid values:

• Not Restricted (Co-ed) (this is the default value)

• M (male)

• F (female)

[S_SEC_CRDC_X]SingleSexCode

1

Civil Rights Data Collection

Information for the teacher (district employee/proctor) assigned above: [teacher name]

Teaching Role

Choose the primary role for the teacher of the class.

Valid values:

• P - Primary Contract Teacher (this is the default value)

• S - Special Education Consultant

• L – Long Term Substitute

• R – Regular Class

• X – Short Term Substitute

• C – Co-Teacher

[S_ID_SEC_X]TeachingRole

1

Staff Assignments

Assignment Code

Enter the assignment code number or description and choose an option.

This field is required.

[S_ID_SEC_X]AssignmentCode

[S_ID_SEC_X]CourseCode

[S_ID_CRS_X]CourseCode (displayed for reference only)

6

Student Course Enrollment

Staff Assignments

FTE

Enter the teacher’s FTE.

This field is required.

[S_ID_SEC_X]FTE

4

Staff Assignments

Assignment Start Date

Enter the teacher’s assignment start date.

This field is required.

[S_ID_SEC_X]StartDate

10

Staff Assignments

Assignment End Date

Enter the teacher’s assignment end date.

This field is required.

[S_ID_SEC_X]EndDate

10

Staff Assignments

Contract Number

Choose the contract number.

Valid values:

• 1 – 1

• 2 – 2

• 3 – 3

[S_ID_SEC_X]ContractNo

1

Staff Assignments

Non-certified Rate

Enter the non-certified rate.

Valid values: 0 – 999.99

[S_ID_SEC_X]NonCertRate

6

Staff Assignments

Non-certified Hours per week

Enter the number of non-certified hours per week.

Valid values: 0 – 99.99

[S_ID_SEC_X]NonCertHours

4

Staff Assignments

Non-certified Weeks

Enter the number of non-certified weeks.

Valid values: 0 – 52

[S_ID_SEC_X]NonCert_Weeks

2

Staff Assignments

Information for a second teacher assigned to this section: [teacher name]

Second Teacher Idaho Staff ID

Enter the second teacher’s staff ID number.

[S_ID_SEC_X]CoTeachStaffId

10

Staff Assignments

Student Course Enrollment

Second Teacher Teaching Role

Choose the primary role for the second teacher of the class.

Valid values:

• P - Primary Contract Teacher

• S - Special Education Consultant

[S_ID_SEC_X]CoTeachTeachingRole

1

Staff Assignments

Second Teacher FTE

Enter the second teacher’s FTE.

[S_ID_SEC_X]CoTeachFTE

4

Staff Assignments

Second Teacher Assignment Start Date

Enter the teacher’s assignment start date.

[S_ID_SEC_X]CoTeachStartDate

10

Staff Assignments

Second Teacher Assignment End Date

Enter the teacher’s assignment end date.

[S_ID_SEC_X]CoTeachEndDate

10

Staff Assignments

Second Teacher Contract Number

Choose the contract number.

Valid values:

• 1 – 1

• 2 – 2

• 3 – 3

[S_ID_SEC_X]CoTeachContractNo

1

Staff Assignments

Second Teacher Non-Certified Rate

Enter the non-certified rate.

Valid values: 0 – 999.99

[S_ID_SEC_X]CoTeachNonCertRate

6

Staff Assignments

Second Teacher Non-Certified Hours per week

Enter the number of non-certified hours per week.

Valid values: 0 – 99.99

[S_ID_SEC_X]CoTeachNonCertHours

4

Staff Assignments

Second Teacher Weeks

Enter the number of non-certified weeks.

Valid values: 0 – 52

[S_ID_SEC_X]CoTeachNonCert_Weeks

2

Staff Assignments

Information for a third teacher assigned to this section: [teacher name]

Third Teacher Idaho Staff ID

Enter the third teacher’s staff ID number.

[S_ID_SEC_X]CoTeach2StaffID

10

Staff Assignments

Student Course Enrollment

Third Teacher Teaching Role

Choose the primary role for the third teacher of the class.

Valid values:

• P - Primary Contract Teacher

• S - Special Education Consultant

[S_ID_SEC_X]CoTeach2TeachingRole

1

Staff Assignments

Third Teacher FTE

Enter the third teacher’s FTE.

[S_ID_SEC_X]CoTeach2FTE

4

Staff Assignments

Third Teacher Assignment Start Date

Enter the teacher’s assignment start date.

[S_ID_SEC_X]CoTeach2StartDate

10

Staff Assignments

Third Teacher Assignment End Date

Enter the teacher’s assignment end date.

[S_ID_SEC_X]CoTeach2EndDate

10

Staff Assignments

Third Teacher Contract Number

Choose the contract number.

Valid values:

• 1 – 1

• 2 – 2

• 3 – 3

[S_ID_SEC_X]CoTeach2ContractNo

1

Staff Assignments

Third Teacher Non-Certified Rate

Enter the non-certified rate.

Valid values: 0 – 999.99

[S_ID_SEC_X]CoTeach2NonCertRate

6

Staff Assignments

Third Teacher Non-Certified Hours per week

Enter the number of non-certified hours per week.

Valid values: 0 – 99.99

[S_ID_SEC_X]CoTeach2NonCertHours

4

Staff Assignments

Third Teacher Non-Certified Weeks

Enter the number of non-certified weeks.

Valid values: 0 – 52

[S_ID_SEC_X]CoTeach2NonCert_Weeks

2

Staff Assignments

Information for Out of District Provider

Provider School

Choose the institution name of a non-regular course.

[S_ID_SEC_X]ProviderSchool

40

Student Course Enrollment

Provider School Name

Enter the school name. This field appears and is mandatory if the Provider School code is 0999 or 9999.

[S_ID_SEC_X]ProviderSchoolName

Provider Instructor 1

If this is a non-regular course, enter the teacher’s EDU ID.

[S_ID_SEC_X]ProviderInstructor1

10

Student Course Enrollment

Provider Instructor 1 Name

Enter the teacher’s name.

[S_ID_SEC_X]ProviderInstructor1Name

40

Student Course Enrollment

Provider Instructor 2

If this is a non-regular course, enter the second teacher’s EDU ID.

[S_ID_SEC_X]ProviderInstructor2

10

Student Course Enrollment

Provider Instructor 2 Name

Enter the second teacher’s name.

[S_ID_SEC_X]ProviderInstructor2Name

40

Student Course Enrollment

Contract in Place

Choose Yes or No to indicate

[S_ID_SEC_X]CourseContract

1

Student Course Enrollment

Defining Years & Terms

Years & Terms > New

Years & Terms > Edit Terms

Name

Enter the name of the term.

[Terms]Name

N/A

Required Setup

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

N/A

Required Setup

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

N/A

Required Setup

Last Day of Term

Enter the last day of the term.

[Terms]LastDay

N/A

Required Setup

Deprecated Fields

Tech Prep*

Select Yes or No if this is a tech prep course.

This field is required.

[S_ID_SEC_X]TechPrep

1

Student Course Enrollment

Second Teacher Assignment Code

Enter the assignment code number or description and choose an option.

Code[S_ID_SEC_X]CoTeachAssignmentCode

6

Staff Assignments

Third Teacher Assignment Code

Enter the assignment code number or description and choose an option.

Code[S_ID_SEC_X]CoTeach2AssignmentCode

6

Staff Assignments