State Reporting 22.5.1.0 Release Notes

Two new Iowa Error Checks tabs are now available to provide validation checks for common state reporting issues related to invalid or missing data elements for student Programs and Miscellaneous items.

• General Features

  • Access the Iowa Error Checks from the Start Page by clicking on the System Reports link. The Iowa Error Checks tab displays as the last tab.

  • Each error check category displays on a separate tab.

  • For each validation, click the down arrow to run the query and access the list of students for each error check. Only those students with an enrollment record in the current year are included.

  • Students are identified by Name, Student Number, and Grade Level.

  • Clicking on the pencil icon to the right of the student opens a new browser window and directs the user to the specific page or Iowa state reporting tab where the data element is collected.

  • After correcting the data, the student is removed from the error list once the error check page is refreshed.

• Programs Tab

  • Invalid IEP Placement Date: Identifies students where D0292 - IEP Placement Date precedes student Birth Date.

  • Invalid IEP Staffed Out Date: Identifies students where D0294 - IEP Staffed Out Date precedes the IEP Placement Date.

  • Invalid Native Language: Identifies students where D0410 – Native Language = eng, but EL Status = 1 or 2.

  • Invalid EL: Identifies students where D0420 EL violates one of these state rules:

    • EL cannot be 6 for a non-PK student.

    • EL must be blank or 99 for IPI student with Entry Code of 40.

    • EL must be 2 when D0425 - Date Parent Waived LIEP Services is not blank.

  • Missing Date Parent Waived LIEP Services: Identifies records where D0425 Date Parent Waived LIEP Services is blank and EL = 2.

  • Missing/Invalid LIEP Placement Date: Identifies students where D0460 – LIEP Placement Date violates one of these state rules:

    • LIEP Placement Date must be blank if EL = 5, 6, or 99.

    • LIEP Placement Date is required if EL = 1.

  • Missing/Invalid LIEP Exit Date: Identifies students where D0465 – LIEP Exit Date violates one of these state rules:

    • LIEP Exit Date is required if EL = 4.

    • LIEP Exit Date must be blank if EL = 1, 2, 5, 6, 99, or blank.

  • Invalid LIEP Instructional Program: Identifies students where EL = 2, 5, 6, 99, or blank and D0470 - LIEP Instructional Program is not blank or 99.

  • Invalid Preschool Program 1 Type Hours (D0836) and Invalid Preschool Program 2 Type Hours (D0837): Identifies students where the number of hours (if not blank) is not a value between 0 and 99.9

  • Duplicate Referral Date: Identifies students with a duplicate Therapeutic Program Referral record; only one record per day is allowed.

• Miscellaneous Tab

  • Invalid Reason No State Reading Assessment Score (D0752): Must be blank or 99 for a PK student.

  • Invalid Reason No State Math Assessment Score (D0754): Must be blank or 99 for a PK student.

  • Invalid Reason No State Science Assessment Score (D0756): Must be blank or 99 for a PK student.

  • Invalid Extracurricular Activities (D0555): Extracurricular Activities must = 0 or 1 if Diploma = 0 or 1.

  • Invalid Paying Job: Identifies students where D0557 – Paying Job violates one of these state rules:

    • Paying Job must not = 0 or 1 for a PK-8 student.

    • Paying Job must = 0 or 1 if Diploma = 0 or 1.

  • Invalid Post-Graduate Location: Identifies students where D0560 – Post-Graduate Location violates one of these state rules:

    • Post-Graduate Location must = 1 or 2 if Diploma = 1.

    • Post-Graduate Location must be blank or 99 if Diploma = 0 or 99.

  • Invalid Post-Graduate Intended Educational/Occupational Plans: Identifies students where D0570 Post Graduate Plans violates one of these state rules:

    • Post Graduate Plans must = 1-11 if Diploma = 1.

    • Post-Graduate Plans must be blank or 99 if Diploma = 0 or 99.

The Iowa Term Store Code Mapping page is updated to support the correct transmission of records via SIF. A new validation is implemented so that each unique Term can now have only a single store code mapped as a final grade. All Iowa districts should verify existing store code mapping for each school to ensure that multiple store codes are not mapped to the same term.

Navigation: District Setup > Schools/School Info > Iowa Term Store Code Mapping