School Setup
Introduction
The following data elements are required for school setup.
Navigation:
On the Start Page, click the School link. The school list appears.
Choose a school from the menu. The school Start Page appears.
Click School. The School Setup page appears.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports | ||
Edit Attendance CodesAttendance Codes > Edit Attendance Code | ||||||
Code | Enter the Attendance Code | [Attendance_Code]Att_Code | ES Audit Report | |||
Presence Status | [Attendance_Code]Presence_Status_CD | ES Audit Report | ||||
Code Categories | Select the categories associated with the attendance code | [Att_Code_Code_Entity]Code_EntityID | ES Audit Report | |||
Define Attendance Code CategoriesAttendance Code Entities > Edit Attendance Code Category | ||||||
Code | The following categories must be created: Excused Unexcused | [Code_Entity]CE_Entity = att_attcodeentity [Code_Entity]CE_Code | ES Audit Report | |||
Set Attendance PreferencesPreferences > Attendance Preferences | ||||||
Recording | ||||||
Attendance Recording Methods | Ensure 'Meeting' and/or 'Daily' method is selected. | [Prefs]Name = att_recordmodemeet [Prefs]Value | ES Audit Report | |||
Define Bell SchedulesBell Schedules Define the bell schedules to correlate periods with the times that the periods meet. Bell schedules are tied to attendance conversions and to calendar days to accommodate multiple bell schedules. | ||||||
Attendance Conversion Method | Choose the attendance conversion from the pop-up menu. You must first set up an attendance conversion to properly calculate attendance. | [Bell_Schedule]Attendance_Conversion_ID | ES Audit Report | |||
Bell Schedules > Edit Schedule > Edit Period Each period will be assigned a day part of AM or PM. | ||||||
Counts for ADA | Select if this item is to be included in attendance calculations. | [Bell_Schedule_Items]ADA_Code | ES Audit Report | |||
Set Up the School CalendarCalendar Setup | ||||||
Schedule | Bell Schedule used for the day | [Calendar_Day]Bell_Schedule_ID | ES Audit Report | |||
In Session | Determines if the day is instructional and the student attendance is looked at. | [Calendar_Day]Insession | ES Audit Report | |||
Define Years and TermsYears & Terms > Edit School Year Years & Terms > Term Setup > Edit Term | ||||||
Name Of School Year | For record designated as year term. | [Terms]Name | ES Audit Report | |||
First Day Of Term | For terms associated with classes. | [Terms]FirstDay | ES Audit Report | |||
Last Day Of Term | For terms associated with classes. | [Terms]LastDay | ES Audit Report | |||
Add a Grade Level to a SectionSections > select course > select section > Edit Section | ||||||
Grade Level | Enter the grade level for this course section | [Sections]Grade_Level | 2 | BC TRAX Extract (CRS) | ||
Define BC InformationState/Province – BC Information | ||||||
Exclude From Reporting | Select if this section is not to be included in any provincial reports. | [Sections]Exclude_State_Rpt_YN | 1 | BC 1701 SLDC Extract, BC TRAX Extract, BC Class Size Extract | ||
Education Assistant (EA) Support Indicator | Select if EA support is provided for this section. | [S_BC_SEC_Sections_X]EA_Support_Ind | 1 | BC Class Size Extract |