School Setup

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Edit Attendance Codes

Attendance Codes > Edit Attendance Code

Code

Enter the Attendance Code

[Attendance_Code]Att_Code

ES Audit Report

Presence Status

[Attendance_Code]Presence_Status_CD

ES Audit Report

Code Categories

Select the categories associated with the attendance code

[Att_Code_Code_Entity]Code_EntityID

ES Audit Report

Define Attendance Code Categories

Attendance Code Entities > Edit Attendance Code Category

Code

The following categories must be created:

Excused

Unexcused

[Code_Entity]CE_Entity = att_attcodeentity

[Code_Entity]CE_Code

ES Audit Report

Set Attendance Preferences

Preferences > Attendance Preferences

Recording

Attendance Recording Methods

Ensure 'Meeting' and/or 'Daily' method is selected.

[Prefs]Name  = att_recordmodemeet

[Prefs]Value

ES Audit Report

Define Bell Schedules

Bell Schedules

Define the bell schedules to correlate periods with the times that the periods meet. Bell schedules are tied to attendance conversions and to calendar days to accommodate multiple bell schedules.

Attendance Conversion Method

Choose the attendance conversion from the pop-up menu.    You must first set up an attendance conversion to properly calculate attendance.

[Bell_Schedule]Attendance_Conversion_ID

ES Audit Report

Bell Schedules > Edit Schedule > Edit Period

Each period will be assigned a day part of AM or PM.

Counts for ADA

Select if this item is to be included in attendance calculations. 

[Bell_Schedule_Items]ADA_Code

ES Audit Report

Set Up the School Calendar

Calendar Setup

Schedule

Bell Schedule used for the day 

[Calendar_Day]Bell_Schedule_ID

ES Audit Report

In Session

Determines if the day is instructional and the student attendance is looked at.

[Calendar_Day]Insession

ES Audit Report

Define Years and Terms

Years & Terms > Edit School Year

Years & Terms > Term Setup > Edit Term

Name Of School Year

For record designated as year term.

[Terms]Name

ES Audit Report

First Day Of Term

For terms associated with classes.

[Terms]FirstDay

ES Audit Report

Last Day Of Term

For terms associated with classes.

[Terms]LastDay

ES Audit Report

Add a Grade Level to a Section

Sections > select course > select section > Edit Section

Grade Level

Enter the grade level for this course section

[Sections]Grade_Level

2

BC TRAX Extract (CRS)

Define BC Information

State/Province – BC Information

Exclude From Reporting

Select if this section is not to be included in any provincial reports.

[Sections]Exclude_State_Rpt_YN

1

BC 1701 SLDC Extract, BC TRAX Extract, BC Class Size Extract

Education Assistant (EA) Support Indicator

Select if EA support is provided for this section.

[S_BC_SEC_Sections_X]EA_Support_Ind

1

BC Class Size Extract