State Reporting 21.8.2.0 Release Notes

Additional Reference: PSSR-270776, PSSR-260290

Contact Relationship Details (Enterprise Report): Version 2.0

Updated the Contact Relationship Details Enterprise report with the following changes:

• Corrected issue where phone, email, or address might not display when there is data in the contact’s record.
• Added second email address.
• Added many new student fields, including Track, legal name, legal gender, and guardian alert.
• Added all fields from the PersonCoreFields table.
• Added field-level security (FLS) support to all supported student and contact fields.
• Other design enhancements have been made, including a reset button and full-screen button.

Student Contact Tracing Report: Version 1.4

The Contact Tracing report has been updated and now pulls attendance data based on a newly added report parameter. When this parameter is selected, the attendance for the selected students will be reported by Day/Period (depending on if the default for the student’s FTE is meeting or daily attendance).

Yearly Medication Inventory Report: Version 1.2

The yearly Medication Inventory Report is updated and will no longer pull invalid inventory records that result in a negative inventory value.

Ed-Fi Framework: Student records were being removed when enrolled in a summer school that is marked as excluded. This issue is now resolved.

Calls to the Prefs table in the database have been updated to tags that can utilize caching. This change will increase performance with no discernible impact on the user.

Data collection updates on the PowerSchool NCEA pages are now available for Catholic schools and dioceses to support the announced changes for the 2021-2022 NCEA Databank reporting collection. Obsolete fields and questions have been removed, and new fields and questions are now available.

• Important: These updates are for data collection only. Subsequent releases in September 2021 will include the changes to the School and Diocese reports as well as the Student and Faculty Detail Verification Reports.
• District > District Setup > District Information > Diocese Information for NCEA Reporting: Five new fields are added; no fields were removed. The Diocese-level elements are stored in the Prefs table.
  • Has your diocese hired a new superintendent since last school year? (NCEA_NewSuper_TF)
  • Principal Retention Elements
    • Number of principals who led the same school both last year and this year (NCEA_Princ_Both_Yrs_Elem and NCEA_Princ_Both_Yrs_Sec)
    • Number of principals who led the school last year and who did not return in the Fall this year for reasons other than retirement (NCEA_Princ_Not_Return_Elem and NCEA_Princ_Not_Return_Sec)
• School > School Setup > General > School Information for NCEA Reporting: Multiple changes are implemented, and the presentation of the elements has been enhanced. The School-level elements are stored in the NCEA extension table of the Schools table, S_SCH_NCEA_X.
  • Obsolete Elements Removed
    • Applied for E-Rate discount (ERateApplied_TF)
    • Students have access to internet (InternetAccess_TF)
    • School offers subsidized transportation services (OffersSubsidizedTrans_TF)
  • Code Table and Field Label Updates
    • School Location: new code (V) Virtual added (Location).
    • School offers Title I services: label change to “School receives Title I services”; the database column name renames the same (OffersTitleI_TF).
    • Received E-Rate discount: label change to “School received E-rate telecom discounts last school year”; the database column name renames the same (ERateReceived_TF).
  • New Elements Added
    • School receives Title II services (ReceivesTitleII_TF)
    • School receives Title III services (ReceivesTitleIII_TF)
    • School receives Title IV services ((ReceivesTitleIV_TF)
    • School offers a Dual Language Immersion program (Dual_Lang_Imm_TF)
    • School offers an International Baccalaureate program (IB_Prog_TF)
    • Number of Staff by Type
      • President/Head of School (Staff_Pres)
      • Principal (Staff_Princ)
      • Assistant Principals (Staff_Asst_Princ)
      • Guidance Counselors (Staff_Guid_Cnslr)
      • Teachers (Staff_Teacher)
      • Teacher Assistant/Instructional Aide (Staff_Teacher_Asst_Aide)
      • Other Staff (Staff_Other)
    • Teacher Retention Elements
      • Number of teachers who taught at your school both last year and this year (Teacher_Both_Yrs)
      • Number of teachers who taught at your school last year who did not return in the Fall this year for reasons other than retirement (Teacher_Not_Return)
• Select Student(s) > Information > NCEA Student Information: Multiple changes are implemented. The Student-level elements are stored in the NCEA extension table of the Students table, S_STU_NCEA_X.
  • Obsolete Elements Removed
    • Student receives free/reduced meals (FederalNutrition)
    • Student receives subsidized transportation (SubsidizedTrans_TF)
  • Field Label Change
    • Enrolled in Title I: label change to “Receives Title I Services”; the database field name remains the same (TitleI_TF).
    • This field is automatically set to “Not Offered” if the corresponding School-level checkbox field for “School offers Title I services” is unchecked.
  • New Elements Added
    • Eligible for Title I Services (TitleI_Eligible_TF)
      • This field applies to students who are eligible for Title I services but are not receiving those services.
      • Data entry validations do not allow both the “eligible” and “receives” checkboxes to be selected.
    • Receives free/reduced meals (FederalNutrition_TF)
      • This field is automatically set to “Not Offered” if the corresponding School-level checkbox field for “School offers federal nutrition programs” is unchecked.
    • Eligible for free/reduced meals (FederalNutrition_Elig_TF)
      • This field applies to students who are eligible for Federal Nutrition services but are not receiving those services.
      • Data entry validations do not allow both the “eligible” and “receives” checkboxes to be selected.
    • Funding through a parental choice program (Parental_Choice_TF)
    • International student with visa (Intl_Visa_TF)
• Select Staff > NCEA Faculty Information: There are no data collection changes to the NCEA Staff page. The Staff-level elements are stored in the NCEA extension tables of the Users and SchoolStaff tables: S_USR_NCEA_X and S_SSF_NCEA_X.
• Accessing System Help and Documentation for NCEA Data Collection and Reporting: Follow the links below to ensure the NCEA Plug-in is enabled, and to review the required data entry Setup for all fields used in NCEA reporting. The NCEA extension tables are included in the All States Data Dictionary.
  • NCEA Compliance Help
  • NCEA Plugin Installation Instructions
  • NCEA Reporting Setup
  • All States Data Dictionary

Yearly Medication Administration Record: Version1.2

The Yearly Medication Administration Record is updated and will now only pull dose data that falls within the reporting year selected when the report is run.