Enroll a New Student
Enroll New Student
To enroll a student for the very first time in school, use the special function Enroll a New Student.
Navigation:
Special Functions > Enroll New Student
Data Element | Description | [Table]FieldName |
|---|---|---|
Name (Last, First Middle) | Enter the student’s first, middle and last name. Choose the suffix from the pop-up menu.
| [Students]Last_Name [Students]First_Name [Students]Middle_Name |
| Legal Name (Last, First Middle Suffix) | Enter the student’s legal first, middle and last name. Choose the suffix from the pop-up menu. This field overrides student name on state reports. This field is only required if legal name does not match the preferred name. If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name. | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix |
DOB (Mandatory) | Enter the student’s date of birth. Note: A student who is older than 21 years cannot be enrolled. | [Students]DOB |
Gender | Choose the student's preferred gender from the pop-up menu:
| [Students]Gender |
| Legal Gender | Choose the student's legal gender from the pop-up menu. This field overrides student gender on state reports. This field is only required if legal gender does not match preferred gender. If the student's legal gender matches the student's preferred gender, click Copy to populate the legal gender field. If the student's legal gender does not match the student's preferred gender, choose the student's legal gender from the pop-up menu. | [StudentCoreFields]PSCore_Legal_Gender |
Student Number | Enter the student number, or leave blank to auto-generate the number. The value can either be entered manually, or system generated. The maximum number of characters for CALPADS is 10. | [Students]Student_Number |
SSN | Enter the student’s SSN. | [Students]SSN |
Phone Number | Enter the student’s phone number. | [Students]Home_Phone |
Enrollment Date | Enter the student’s enrollment date. Note: The enrollment entry date may or may not match the school entry date (also seen as the School Start Date). | [Students]EntryDate |
Full-Time Equivalency | Choose the student's full-time equivalency (FTE) value from the pop-up menu. FTE is a grouping that associates a student's school enrollment with a set of attendance conversion values. When ADA runs for a student, it runs for each school enrollment during the report dates. When processing each school enrollment, it uses the student's FTE to locate the set of attendance conversions to use when looking up the attendance value for the day. | [Students]FTEID |
Grade Level | Enter the student's grade level during the period of enrollment. | [Students]Grade_Level |
Entry Code | Choose the student's Entry Code from the pop-up menu. | [Students]EntryCode |
Track | Choose the student's calendar track from the pop-up menu. | [Students]Track |
District of Residence | Choose the student's district of residence, if applicable. | [Students]DistrictOfResidence |
School Entry Date | Enter the first date that the student was enrolled in this school | [Students]SchoolEntryDate |
| Alabama State Information | ||
| Select Private School (Required Field) | Select the private school from the list or select Other. This field applies only to school 4999. | [S_STU_X]PrivateSchool |
| School Name | Enter the name of the school. | [S_AL_STU_CUSTOM_X]School_Name |
| City | Enter the city where the school is located. | [S_AL_STU_CUSTOM_X]City |
| Contact Name | Enter the school's contact name. | [S_STU_X]Contact_Fname [S_STU_X]Contact_Lname |
| Contact Email | Enter the email address of the school. | [S_STU_X]Contact_Email |
| Contact Phone | Enter the school's phone number | [S_STU_X]Contact_Phone |