School Setup

The following data elements are required for school setup. The first two pages of navigation are removed for brevity:

Start Page > School Setup.

On the Start Page, click the School link. The school list appears.
Choose a school from the pop-up menu. The school start page appears.
Click School. The School Setup page appears.

Note: For more information on code values, see the Appendix.

Data Element	Additional Information	[Table]FieldName	Length	Used in these Reports
Entering Attendance Codes Attendance Codes
Code	Enter the attendance code abbreviation.	[Attendance_Code]Att_Code	N/A	Summer OASIS Truancy Report
Description	Enter the attendance code description.	[Attendance_Code]Description	N/A	Required Setup
Presence Status	Select Present or Absent as the presence status.	[Attendance_Code]Presence_Status_CD	N/A	Summer OASIS Truancy Report
Teacher can assign	Choose Yes or No from the pop-up menu to determine whether the teacher can assign the attendance code.	[Attendance_Code]Assignment_Filter_YN	N/A	Required Setup
Earns ADA credit	Select whether the attendance code affects attendance calculation.	[Attendance_Code]Calculate_ADA_YN	N/A	Summer OASIS
Counts toward membership	Select whether the attendance code affects membership calculation.	[Attendance_Code]Calculate_ADM_YN	N/A	Summer OASIS Fall OASIS
Sort Order	Choose the sort order from the pop-up menu to determine where the code displays on the page.	[Attendance_Code]SortOrder	N/A	Required Setup
Defining Attendance Code Categories Attendance Code Categories Note: Attendance code categories are associated with a specific school, but not a specific school year; i.e. they are copied from year to year.
Code	Enter the attendance code category abbreviation.	[Code_Entity]CE_Code	N/A	Summer OASIS Truancy Report
Name	Enter the name of the attendance code category.	[Code_Entity]External_Name	N/A	Required Setup Truancy Report
Description	Enter a description for the attendance code category.	[Code_Entity]Description	N/A	Required Setup Truancy Report
Sort Order	Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.	[Code_Entity]SortOrder	N/A	Required Setup Truancy Report
Configuring Attendance Conversion Settings Defining Attendance Conversions Attendance Conversions > New/Edit > Attendance Conversion
Name	Enter the attendance conversion name.	[Attendance_Conversion]Name	N/A	Summer OASIS Truancy Report
Defining Period-To-Day Attendance Conversions Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion
Day Attendance Value	Enter the day attendance value for the period-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=periodday [Attendance_Conversion_Items]Attendance_Value	N/A	Required for schools that use period attendance Truancy Report
Defining Code-To-Day Attendance Conversions Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion
Code	The code for the code-to-day attendance conversion for the FTE. Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.	[Attendance_Conversion_Items]Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Input_Value	N/A	Required for schools that use daily attendance Truancy Report
Day Attendance Value	Enter the day attendance value for the code-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Attendance_Value	N/A	Required for schools that use daily attendance Truancy Report
Defining Attendance Time Attendance Conversions > [None/Defined] > Time
Minutes Present	Enter the minutes present for the time-to-day attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=timeday [Attendance_Conversion_Items]Input_Value	N/A	Required for schools that use time attendance Truancy Report
Day Attendance Value	Enter the day attendance value for the time attendance conversion for the FTE.	[Attendance_Conversion_Items]Conversion_Mode_Code=timeday [Attendance_Conversion_Items]Attendance_Value	N/A	Required for schools that use time attendance Truancy Report
Adding Full-Time Equivalencies Full-Time Equivalencies (FTE)
Name	Enter the FTE name. For the Fall OASIS report, enter the name based on what should be reported: 1.00 0.75 0.50 0.25 0.00 Separate FTEs must be set up for each FTE value, with the appropriate FTE name. Assign the 0.00 FTE only to PK students who are not receiving SPED services.	[FTE]Name	4	Summer OASIS Fall OASIS Truancy Report
Default Attendance Mode	Choose the default attendance mode for the FTE from the pop-up menu.	[FTE]Dflt_Att_Mode_Code	N/A	Required Setup Truancy Report
Default Attendance Conversion	Choose the default attendance conversion for the FTE from the pop-up menu.	[FTE]Dflt_Conversion_Mode_Code	N/A	Required Setup Truancy Report
Setting Attendance Preferences Attendance Preferences
Attendance Recording Methods	Select the checkboxes to enable the appropriate types of attendance for the school.	[Prefs]Value [Prefs]Name=ATT_RecordModeMeeting [Prefs]Name=ATT_RecordModeDaily	N/A	Required Setup
Count these codes for period conversion	Choose Absences or Presents from the "count these codes for period conversion" pop-up menu. Note: This option determines whether to count present or absent codes for period-to-day attendance conversions.	[Prefs]Value [Prefs]Name=ATT_CalcCntPresentsAbsences	N/A	Required Setup
Defining Bell Schedules Bell Schedules
Name	Enter the bell schedule name.	[Bell_Schedule]Name	N/A	Required Setup
Attendance Conversion Method	Choose the attendance conversion method for the bell schedule from the pop-up menu.	[Bell_Schedule]Attendance_Conversion_ID	N/A	Required Setup
Setting Up the School Calendar Calendar Setup
Date	The date is view-only on this page. The days included in the calendar are determined by the start date and end date of current school year.	[Calendar_Day]Date	N/A	Required Setup
Day	Choose the appropriate cycle day from the pop-up menu.	[Calendar_Day]Cycle_Day_ID	N/A	Required Setup
Schedule	Choose the appropriate bell schedule from the pop-up menu.	[Calendar_Day]Bell_Schedule_ID	N/A	Required Setup
Tracks	Check the appropriate tracks.	[Calendar_Day]A, B, C, D, E, F	N/A	Required for schools that use tracks
In Sess	Check the checkbox to count the calendar day in attendance calculation.	[Calendar_Day]InSession	N/A	Required Setup
Memb Value	Enter the membership value for the calendar day to use when calculating membership. Note: The value is normally 1 for each day.	[Calendar_Day]MembershipValue	N/A	Required Setup
Defining Cycle Days Cycle Days
Day Letter	The day letter is view-only on this page. To edit the number of days associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.	[Cycle_Day]Letter	N/A	Summer OASIS Fall OASIS
Day Abbreviation	Enter the day abbreviation.	[Cycle_Day]Abbreviation	N/A	Required Setup
Day Name	Enter the day name.	[Cycle_Day]Day_Name	N/A	Required Setup
Defining Schedule Periods Periods
Period Number	The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.	[Period]Period_Number	N/A	Summer OASIS Fall OASIS
Period Abbreviation	Enter the period abbreviation.	[Period]Abbreviation	N/A	Required Setup
Period Name	Enter the period name.	[Period]Name	N/A	Required Setup
Creating/Editing Course Sections Sections Sections > [select course] > [select section] > Edit Section
Course Number	Enter the course number for the section.	[Sections]Course_Number	11	Carl Perkins
Schedule	Select the meeting schedule for the section.	[Sections]Expression [Section_Meeting]SectionID = [Sections]ID	N/A	Required Setup
Term	Choose the term for the section from the pop-up menu.	[Sections]TermID	N/A	Required Setup
Teacher	Choose the teacher for the section from the pop-up menu.	[Sections]Teacher	N/A	Required Setup
Teacher - Section Lead > Long Term Sub	Select the checkbox if the teacher is a long term substitute.	[S_AK_USR_X]LongTermSub	1
Section Number	Enter the section number.	[Sections]Section_Number	N/A	Required Setup
Term Type Override	Select the Term Type code that should be reported for this section Note: This is an override field. If this field is blank, and the course level override field is blank, the TermID of the section will be used to derive this value.	[S_AK_SEC_X]termtype_override	N/A	Migrant Course History
Defining Years & Terms Years & Terms > New Years & Terms > Edit Terms
Name	Enter the name of the term.	[Terms]Name	N/A	Required Setup
Abbreviation	Enter an abbreviation for the term.	[Terms]Abbreviation	N/A	Required Setup
First Day of Term	Enter the first day of the term.	[Terms]FirstDay	N/A	Required Setup
Last Day of Term	Enter the last day of the term.	[Terms]LastDay	N/A	Required Setup

Entering Attendance Codes

Defining Attendance Code Categories

Configuring Attendance Conversion Settings

Defining Attendance Conversions

Defining Period-To-Day Attendance Conversions

Defining Code-To-Day Attendance Conversions

Defining Attendance Time

Adding Full-Time Equivalencies

Setting Attendance Preferences

Defining Bell Schedules

Setting Up the School Calendar

Defining Cycle Days

Defining Schedule Periods

Creating/Editing Course Sections

Defining Years & Terms